Business Administrator - Security Intelligence Collator

The job holder will provide administrative support to the Security and Intelligence Department maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.

• Collate, process and allocate intelligence‑associated documentation including Security Information Report (SIRs) for investigation
• Send mobile phones, SIM cards and hardware discs (along with related documentation) to National Dogs Tactical Support Group (NDTSG), logging the information extracted beforehand
• Assist the Intelligence Analyst by extracting and matching Security files with SIRs
• Carry out back‑ups for the Security Intelligence System, download data for the SIRs register to the National Intelligence Unit and perform data back‑ups for the National Prisoner Information Number (PIN) Phone System
• Collate and distribute monthly targets for searching and mandatory drug tests to all residential units
• Undertake Violent Sex Offender Register (VISOR) administration
• Co‑ordinate translation of security‑related communications
• Process online address searches, national police checks, data access requests wysoko direct surveillance applications
• Complete proforma to inform prisoner of withheld correspondence
• Authorise visitor entry to the establishment and inform the gate staff OSS liaison with relevant line manager
• Submit requisitions for stores as necessary for the security area and staff
• Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance
• Act as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance
• Undertake mandatory drug testing administration
• Log key register/key tallies/car park passes/car registrations
• Log security files (in and out) and assess risk content
• Log all security‑related information including development nominals, stoppages of contact, Incident Reporting System (IRS) input
• Disseminate reports to relevant stakeholders
• Monitor all mail, on both ad‑hoc and intelligence‑led basis
• Monitor and log issue of identification () cards, including lost
• Monitor and log security clearance for prisoners working in workshops
• Undertake other administrative tasks including:
  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions onto the finance database and process requisitions for defined area of work
  • Co‑ordinate any awareness sessions mathematik for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDIs)
  • Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

The Mo sprinkled offers Hybrid Working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different Mo sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for hybrid working. Some Hybrid Working will not suit everyone's circumstances.

Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may…