HIM Release of Information Specialist

Job Details

Requisition Number: R-21677

Facility: LOC
0027 - 141 Longwater Norwell, 141 Longwater Drive Norwell, MA 02061

Department: SHS Health Information Management

Status:
Full time

Budgeted

Hours:

40

Shift: Day (United States of America)

• Responsible for the release of patient information.
• Examines requests for HIPAA/State compliance and valid patient authorization.
• Processes priority requests for release of patient information.
• Assists in responding to all requester and patients' questions and/or problems or other health system personnel.
• Contacts other health system clinics/departments for additional health information required to fulfill patient requests.
• Examines subpoenas/court orders for validity.
• Retrieves hardcopy and Electronic Medical Records from hospital systems.
• Orders offsite records and pulls microfilm record if necessary.
• Ensures the patient's name and medical record number on the request matches the medical record.
• Reviews medical records for legally protected and sensitive information and obtain specific patient authorization when necessary.
• Determine if authorization is valid and rejection letter is required.
• Creates/Edits/Modifies letters.
• Contacts requestors for extensions or clarification.
• Interacts with Internal Council if subpoena is not sufficient and any other legal matters.
• Abstract, scan and print the required information to adequately fulfill requests.
• Enters request into the South Shore Health System Release Module tracking system.
• Creates invoices for billable requests.
• Updates South Shore Health System Release Module Tracking System.
• Monitors work queues and ROI Reports.
• Interact with Internal Council if subpoena is not sufficient.
• Audit Request Fulfillment.

• Participates in continued learning and possesses a willingness and ability to learn and utilize new technology and procedures that continue to develop in their role and throughout the organization.
• Embraces technological advances that allow us to communicate information effectively and efficiently based on role.
• Prepare certification in lieu of personal appearance in court.
• Package and mail records for delivery.
• May Perform Other Related Duties As Required.
• Ensures timely Completion of ROI Requests.
• Meets productivity standards for processing ROIs.
• Ensures ROIs are completed accurately and sent out to the correct party.

Minimum of high school diploma, RHIT or related associate’s degree preferred.

3-5 years' experience in a Health Information Management Department preferred.

Days, Monday - Friday 8 am - 4:30 pm or 8:30 am - 5 pm

Education if

Required: