Unit Secretary Nights

Overview

Description

8-hour shifts, 11pm-7am, with alternating weekends and holiday requirements. At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+.

Norwalk Hospital is a 366-bed academic and community medical center serving Fairfield County, Connecticut, and the surrounding New York Metro area. We are a Level II Trauma Center and Joint Replacement Center of Excellence, and we provide advanced cancer, heart, and neuroscience care.

Our accolades include:
The Leapfrog Group - Grade A for quality and patient safety;
Health grades - America’s 50 Best Hospitals; U.S. News & World Report - high performance in heart failure treatment.

To provide a combination of secretarial, computer data entry, reception and clerical duties at the direction of the Administrative Nurse Manager or Designee.

• Transcription of Physician's Orders and computer skills. Transcribes Physician's Orders accurately and timely according to Norwalk Hospital's Policies and Procedures. Initiates or updates appropriate patient information in the Chart Review and conserves the computer system where appropriate. Reviews data in Chart Review daily and eliminates non-current data according to unit standard. Notifies appropriate personnel of STAT orders. Accesses lab values when requested.
  
  Calls department for facilitation of transcribed orders when appropriate. Acts as an SME for all staff on the unit.
• Record Maintenance:
  Prepares, maintains and forwards records accurately and timely. Replenishes and reviews records daily; files all reports in the correct patient’s records. Prepares records for admission, transfer, surgery, procedures, discharge and expiration; delivers expiration records to Admitting immediately. Processes discharge records according to standard chart order.
• Communication:
  Communicates effectively and courteously with patients, visitors, and coworkers within the scope of responsibilities. Identifies unit and self when answering phone. Uses a Windows-based computer system competently. Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner.
• Occupational and Personal Responsibilities:
  Demonstrates compliance with identified policies and procedures in carrying out unit assignments (postings, work sheets, maintenance of data and knowledge of medical terminology). Demonstrates flexibility in floating to other units. Maintains neat and orderly appearance and environment. Completes all competencies and annual requirements as established by the Nurse Manager. Maintains personal Educational Record.
• Equipment and Supplies:
  Monitors, orders and oversees maintenance of equipment and supplies in a proper, orderly and cost-effective manner. Enters and renews chargeable items/services into the computer system for patient care correctly. Contacts appropriate departments for needed services on nursing unit as directed by Manager/designee.
• Policy and Procedure:
  Receives patient posting and assists in room assignments as necessary. Updates and maintains Unit Secretary Worksheets where appropriate. Assists in QA studies as assigned by the Nurse Manager/designee. Maintains and updates telephone listings.
• Unit Rounds:
  Checks patient lines of vision and identification bands and bed tags per unit standards. Sorts and delivers patient mail. Respects patients’ privacy.
• Performs other duties as assigned and fulfills all compliance responsibilities related to the position.

HS GRAD/EQUIVALENT

Required: High School Graduate or equivalent. Two years of secretarial/computer experience required with Windows-based computer system. Hospital or other health care setting experience. Completed formal Medical Terminology course.

Minimum Experience: two years

Desired: Overall performance rating of 3 or higher. Requires a 3.5 or higher rating for Hospital-wide Competency of "Customer Service". Knowledge and experience to train and orient other unit secretaries. Must possess the ability to multitask and adapt to changing priorities.

Manual:
Some manual skills/motor coordination and finger dexterity. Occupational:
Some occupational risk. Physical Effort:
Medium to Heavy effort. May exert up to 35 lbs. force. Physical Environment:
Some exposure to dirt, odors, noise, human waste, etc.

Company:
Norwalk Hospital Association. Org Unit: 433. Department:
Delivery Room. Exempt:
No. Salary Range: $17.00 - $28.50 Hourly.

With strong hearts and open minds
, we’re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!