Staffing Assistant; part time
Listed on 2026-01-10
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Healthcare
Healthcare Administration, Healthcare Nursing
Shifts and Compensation
Shifts: 7a-3:30p, 3p-11:30p, every other weekend and holidays.
Pay: Based on years of experience, starting at $18.13/hr plus shift differentials. This is a union position.
Required: High School Diploma or GED.
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what’s possible for you and your career.
Norwalk Hospital is a 366-bed academic and community medical center serving Fairfield County, Connecticut, and the surrounding New York Metro area. We are a Level II Trauma Center and Joint Replacement Center of Excellence, and we provide advanced cancer, heart, and neuroscience care.
Our accolades include the following:
- The Leapfrog Group - Grade A for quality and patient safety
- Health grades - America’s 50 Best Hospitals
- U.S. News & World Report - high performance in heart failure treatment>
At Norwalk Hospital, we prioritize the health and well-being of our team, fostering a friendly and supportive culture where collaboration and compassion are at the heart of what we do. From the moment you step through our doors, you’ll experience a sense of community that makes our hospital a truly special place to work. Our employees feel a deep connection here because we’re not just part of the community – we are its center.
SummaryResponsible for supporting and facilitating the infrastructure and daily operations of the nursing staffing office collaborating with key stakeholders. The staffing assistant supports the nursing practice environment through continuous coordination with patient care managers, and clinical coordinators by assuring that resource allocations are based on identified needs and valid nursing workload metrics.
Responsibilities- A:
Scheduling/processing phone calls related to illness/absence, reconciling and continuously updating master staffing schedule for gaps. - B:
Updates master schedule and Nursing Office Schedule Book biweekly. - C:
Records personnel name, unit, time of call, reason for absence and individual notified in ill book. - D:
Records all schedule changes when received and in biweekly schedule book, and daily staffing sheets.
- A:
Alerts Staffing Manager, Shift Manager and Nurse Manager/designee to staffing deficits weekly. - B:
Handles all phone calls pertaining to shift-to-shift staffing, and miscellaneous phone calls. - C:
Initiates phone calls to nursing personnel to fill staffing deficits. - D:
Maintains a list of personnel called and response.
- A:
Follows procedures related to shift for data input of acuity information. - B:
Prepares, enters and validates master staffing schedules. - C:
Calls units and validates staffing at the commencement of shift with unit Manager. - D:
Maintains all electronic files and databases related to staffing/scheduling.
- A:
Assists with filing of employee data as requested. - B:
Answers phone and channels calls to appropriate individuals or conveys message. - C:
Performs other duties as requested in a courteous manner.
- A:
Maintains confidentiality of information obtained through reports, conservation or employee record. - B:
Protects documented confidential information from access by unauthorized individuals. - C:
Maintains confidentiality of all information, vacancies, and employee illness/problems.
- A:
Follows hospital policies in relation to attendance. Notifies Nursing Office in a timely manner when late, ill or absent. - B:
Attends JCAHO/OSHA annually (Health Stream modules). - C:
Offers assistance to other staff members as necessary. - D:
Participates as requested in the orientation of new personnel, clinical managers, patient care manager.
- A:
Oversee and support staffing systems for 7 East Flex Units. - B:
Participate and support new and ongoing projects and programs supporting department goals and organizational outcomes.
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