Manager, Payroll Tax

Payroll Tax Manager

About Us
HEI manages an unparalleled portfolio of leading full-service branded hotels and luxury and lifestyle independent hotels across the U.S. We are the acknowledged experts on upper‑upscale, luxury, and premium select‑serve hotels in urban, super‑suburban, and destination locations. At HEI, we recognize that our enormous success is solely the result of our greatest asset:
Our People. Where people work is a choice. Against that choice, our greatest obligation is to ensure day in and day out that our associates have the compensation and benefits they deserve and industry leading tools, training and support that they need to excel. We honor the privilege of our associates choosing us by investing in and making them more valuable.

At HEI we are dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.

The Payroll Tax Manager will oversee and manage the successful weekly/biweekly processing of several multi‑state payrolls, provide support and training on payroll software and time‑keeping systems to property teams, and ensure payroll taxes and amendments are properly set up and filed on a timely basis.

• Collaborate with Payroll, HR, Finance, and external vendors to ensure accurate payroll tax reporting, payments and allocations.
• Ensure compliance with federal, state, and local payroll tax regulations across all jurisdictions, including setup and registration.
• Ensure payroll taxes and amendments are properly set up and filed on a timely basis.
• Oversee quarterly and annual payroll tax filings, including balancing and reconciliation of returns.
• Manage payroll tax audits and respond to inquiries from agencies as requested.
• Monitor legislative changes that impact payroll tax and communicate implications to leadership.
• Maintain accurate records of payroll tax liabilities, deposits, and adjustments.
• Perform ad‑hoc reporting such as 8027 reports and EEOC reports.
• Assist property teams with PTO reconciliations and garnishment processing.
• Ensure weekly/bi‑weekly payrolls are processed accurately and timely.
• Train and assist properties with the payroll process and weekly approvals.
• Process off‑cycle checks, reversals, and voids.
• Audit and reconcile payroll data.
• Perform any other job‑related duties as assigned.

• Preferred:
  Bachelor’s degree in a related field.
• Minimum of 2 years’ experience in a related field.
• Experience with tax agencies (setup and amendments), W2 processing, 401(k), garnishments, health‑care deductions, and PTO accruals.
• Workday, One Source Virtual (OSV) & hospitality experience preferred.

• Knowledge of federal and state wage & hour and federal, state and local tax laws.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Self‑driven with high attention to detail and ability to set priorities, plan, and organize.
• Ability to be flexible and handle multiple tasks simultaneously.
• Ability to work effectively under time constraints and deadlines.
• Sharp analytical skills with the ability to identify “why.”
• Team player who works well with others.
• Willingness to learn new material.
• Effective verbal and written communication skills and ability to adapt style to different audiences.

Salary Range: $ – $ Annually
Tipped/Service Charge Eligible:
No
Discretionary Performance Bonus Eligible:
Yes

HEI Hotels and Resorts offers a comprehensive benefits program for physical, mental, and financial wellness. Medical, dental, and vision coverage are provided through Anthem Blue Cross Blue Shield, Eye Med, and other plans. Vacation, sick, and holiday programs are available. Additional benefits include pet insurance, supplemental, spousal and child life insurance, short and long‑term disability plans, a 401(k) savings plan with matching funds, and discounted hotel room and ‘You Decide’ programs.

Eligibility varies by location and employment status.

HEI Hotels and Resorts is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Entry level

Full‑time

Human Resources

Hospitality