Secretary ; Office​/On-site - CL

The State of Connecticut, Department of Developmental Services (DDS) – West Region – is recruiting a Secretary 2 to work at the Lower Fairfield Center (LFC), located in Norwalk, CT.

• PCN 18149 Lower Fairfield Center (LFC), Norwalk
• Full‑time, 40 hours per week Monday – Friday 8:00 am‑4:30 pm
• Regular days off Saturday and Sunday; flexibility required as needed

The Secretary 2 will independently perform a full range of secretarial functions to support the DDS West Region, Lower Fairfield Center Intermediate Care Facility. Responsibilities include but are not limited to:

• Proofreading documents and communications for content
• Coordinating and scheduling meetings and appointments
• Maintaining office filing systems
• Maintaining a high level of inventory of supplies and equipment, including ordering new supplies
• Other duties as needed

DDS partners with the individuals we support and their families to promote meaningful opportunities for individuals to fully participate as valued members of their communities.

• Professional growth and paid professional development opportunities
• A healthy work‑life balance for all employees
• State of Connecticut is an eligible Public Service Loan Forgiveness employer
• Engage in a rewarding career, make a difference in the public sector, and work collaboratively in a team environment

In this state agency, the class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

• Typing: format and type a full range of correspondence, reports, bills, drafts, etc.; proofread for content; edit using knowledge of grammar, punctuation and spelling.
• Filing: design office filing systems; organize and maintain files (including confidential files); maintain, update and review reference materials and manuals.
• Correspondence: compose complex letters and/or memoranda for own or supervisor's signature.
• Report Writing: compile information from a variety of sources and prepare narrative or statistical reports, exercising judgment in the selection of items to be included.
• Interpersonal: greet and direct visitors; answer phones and screen incoming calls; provide advice to callers regarding policy and procedures; coordinate with others both within and outside the organization on non‑routine matters.
• Processing: screen letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor.
• Secretary: arrange and coordinate meetings (including space and equipment); research, assemble and coordinate meeting materials; write minutes of meetings; take notes; prepare expense accounts; make travel arrangements.
• Office Management: maintain an inventory of supplies and equipment; order supplies when necessary; complete, process and maintain paperwork for purchasing; maintain time and attendance records; assist in preparing and monitoring the office budget; design and initiate new forms and procedures to facilitate workflow.

Considerable knowledge of office systems and procedures, proper grammar, punctuation and spelling; knowledge of business communications; knowledge of the department's/unit's policies and procedures; business math; interpersonal skills; oral and written communication skills; ability to schedule and prioritize office workflow; operation of office equipment including computers, tablets, and other electronic equipment; operation of office suite software; ability to take notes (shorthand, speed writing or other method acceptable to the supervisor).

Three (3) years of experience above the routine clerk level in office support or secretarial work.

One (1) year of the general experience must have been as a Secretary 1 or its equivalent.

College training in the secretarial sciences may be substituted for the general experience on the basis of fifteen (15) semester hours equalling one‑half (½) year of…