Human Resources & Safety Administrative Assistant

Overview

Human Resources & Safety Administrative Assistant
.

Location:

Norwalk, CA.

Reports to:

Human Resources Director. Salary Range: $21 - $24 hourly. Status:
Full-Time – Monday through Friday 9:00 AM to 6:00 PM. Travel:
Occasional travel required as assigned. Launch Your Corporate Career:
We will train you in HR and Safety compliance. No prior safety experience is required. If you are organized, motivated, and ready to learn, we provide the expert training you need to build a foundation in corporate administration.

Position Summary:

Based in our Norwalk office, the Human Resources & Safety Administrative Assistant supports the HR Team and Safety & Training Team in managing and executing core HR and Safety functions. This is an entry-to-mid-level role designed for someone who wants to master administrative tasks in employee relations, benefits, and safety compliance while working within a supportive, 100% employee-owned company.

We believe in investing in our people. As part of this role, you will receive hands-on training and mentorship in:

• Safety Audits & Compliance: Learning how to conduct internal audits to ensure workplace safety.
• DOT Compliance: Understanding Department of Transportation regulations and record-keeping.
• Expert Office
  
  Skills:
  
  Mastering the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at a professional corporate level.

• Recruitment & Staffing: Record and transcribe interview notes. Maintain the ATS (Applicant Tracking System). Prepare HR documents and new hire packets. Coordinate new employee onboarding.
• Employee Relations: Serve as a secondary contact for employees. Learn and communicate basic knowledge of company used software, company benefits, and HR procedures.
• Document Administration & Record Keeping: Maintain current files and request new documentation. Act as a "second pair of eyes" for HR Generalists and Safety Specialists to ensure audit readiness for Southern CA offices.
• Calendar Management: Take ownership of team calendars, tracking trainees and trainers, and assist in payroll reporting.
• Safety Documentation: Collect and review Accident & Incident reporting documentation for completeness before submission to the reporting team.
• Compliance Administration: Help drivers stay aware of compliance deadlines (licenses/certifications). Ensure timely responses to rack requests and safety requirements.
• Special Projects: Participate in or lead HR and Safety-related projects as assigned.

• Education: High School Diploma or equivalent required. (Continuing education is a plus).
• Experience: 1–2 years of general administrative experience. We value a strong work ethic and a "can-do" attitude over specific industry experience.
• Attributes:
  • Strong interpersonal skills and the ability to handle confidential information with discretion.
  • Effective verbal and written communication.
  • High attention to detail and organizational skills.
  • A critical thinker who is task-oriented and able to work independently or as part of a team.
• Other: Valid driver’s license and reliable transportation are required.

• 100% Employee Owned and Operated Company
• 100% Paid Employee Benefits (Medical, Dental, Vision, Life Insurance)
• 401K with 3% contribution after 6 months
• Paid Time Off (PTO)
• Voluntary Benefits (STD, LTD, Accident Plan)
• FSA Account