Administrative Assistant; Temporary

Position: Administrative Assistant (Temporary)
Job Posting

Important Recruitment Information for this vacancy:

* Job Posting closes:
March 10, 2026

Kansas Department of Transportation

The Kansas Department of Transportation (KDOT) delivers transportation that keeps Kansans moving forward. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team!

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsor ships for this position.

E-Verify:
The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

About the Position:

* Who can apply:
Anyone

* Classified/Unclassified Service:
Unclassified

* Full/Part-time:
Full-Time

* Regular/Temporary:
Temporary

* Work Schedule:

Monday - Friday

* Eligible to Receive Benefits:
No

* Veterans' Preference Eligible:
Yes

* Search :

* Base Hourly Pay: $15.03

Position Summary & Responsibilities:

Position Summary:

This is a temporary Administrative Assistant position located at the Norton Area Office. This position will process invoices and prepare payment vouchers in SMART, review and compile employee reimbursement reports, provide administrative and clerical support to District staff, and offer fiscal and office coverage as needed.

Job Responsibilities may include but are not limited to the following:

* Reviews and processes district utility and shop invoices and prepares vouchers to process payments.

* Compiles data and prepares employee reimbursement reports (Travel/PPE/Tool/CDL) for compliance with state and KDOT regulations, verifying rates, coding, and reimbursement accuracy.

* Provides administrative and clerical support to District staff, including responding to inquiries, distributing mail (including confidential items), and offering fiscal and office coverage as needed.

* Enters and verifies weekly equipment time in TIMERs to ensure accuracy and timely approvals, and serves as backup for mileage entry.

* Provides support to area offices including processing vouchers, entering purchase requisitions, ensuring proper fiscal procedures, and traveling as needed to obtain documentation.

* Serves as backup voucher clerk for district credit card processing, payment audits, and record maintenance.

View the full agreement

Qualifications:

Minimum Qualifications:

* Six months of experience in general office, clerical, or administrative support work.

* Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.

* Valid Driver's License at time of appointment.

Post-Offer/Pre-employment Requirements:

* Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .

Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information:

* Name:
Tulsa Wade

* Email: KDOT.HQ.Job Apps

* Phone:

Job Application Process

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* Complete or update your contact information on the Careers - "My Account Information" page.
* This information is included on all your job applications.

* Start your draft job application, upload other required documents, and submit when it is complete.

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* Check your email and the "My Job Notifications" page for written communications from the Recruiter.

* Email - sent to the Preferred email on the "My Account Information" page.

* Notifications - view the Careers - "My Job Notifications" page.

Helpful Resources .gov: "

How to Apply

for a Job - Instructions" and "How to Search for a Job - Instructions"

Optional Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

* Transcripts (if substituting…