Senior Executive Assistant - to Chief Legal Officer

Overview

This role is full-time 5 days a week on-site, based at our Northbrook (60%) and Chicago (40%), IL offices. The Senior Executive Assistant provides administrative support functions and handles a wide variety of duties including coordinating calendars, travel, preparing complex reporting, and handling special tasks as needed. The role involves resolving complicated and sensitive questions and problems to support the Chief Legal Officer.

• Provide a wide variety of complex administrative and staff support services, including preparing legal documents, handling correspondence, and maintaining confidential information.
• Relieve the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding procedures and processes, and screening phone calls as appropriate.
• Assist with high-level complex strategic confidential projects, including creating supporting documentation such as graphs and charts.
• Assist in the preparation and control of office records, statistics and reports regarding operations and personnel.
• Schedule, coordinate and maintain calendars and international travel itineraries.
• Make meeting and travel arrangements for leadership.
• Organize and facilitate internal meetings, such as global virtual Townhalls and knowledge-sharing sessions, and coordinate communications around corporate initiatives.
• Create and distribute update reports to function, manage and maintain SharePoint site.
• Maintain onboarding and offboarding of all function employees.
• Coordinate and organize Employee Engagement activities.
• Support office space and serve as an administrative liaison within or outside the company regarding administrative issues related to the assigned unit.
• Assist in the budgetary process for the organizational unit.

• Higher Secondary Education plus generally ten or more years of experience as a Senior Executive Assistant.
• Public company experience required, preferably within the legal function.
• Ability to interact and communicate with Senior Leadership and influence prioritization of schedules.
• Demonstrated ability to handle multiple tasks within the assigned area.
• Demonstrated ability to make sound decisions based on information presented or researched.
• Detailed knowledge of the assigned organizational area.
• Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations).

UL Solutions has been pioneering change since 1894. We are a global safety science company that protects people and data, and strives to create a safer, more sustainable world. Join UL Solutions to be at the center of safety and security, with opportunities for learning and growth.

We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $115,000 and is based on factors including job-related knowledge/skills, experience, location, and other factors. This position is eligible for annual bonus compensation with a target payout of 10% of base salary. Benefits include health (medical, dental, vision), wellness benefits, retirement savings (401K), and paid time off (vacation, holidays, floating holidays, and sick time).

The exact benefits vary by location.

About The Team

With our blend of vigilance, commitment and curiosity, we untangle complexity, manage risk and protect innovation. We’ve been pioneering change since 1894 and are looking for people to join our group of global professionals to transform safety, security and sustainability. Join our team and develop your skills in a fast-paced environment that values learning and professional growth.