Corporate Paralegal

Overview

Aspen is a technology leader in sustainability and electrification solutions. The Company's aerogel technology enables its customers and partners to achieve their objectives around resource efficiency, e-mobility, and clean energy. Aspen's Pyro Thin® products address thermal runaway challenges within the electric vehicle market. The Cryogel® and Pyrogel® products are valued by the world's largest energy infrastructure companies. Aspen's strategy is to partner with world-class industry leaders to leverage its Aerogel Technology Platform into additional high-value markets.

Aspen is headquartered in Northborough, Mass.

The Corporate Paralegal will be responsible for comprehensive support of all legal matters relating to Aspen’s business, including providing support for board of directors and committee meetings, enterprise-wide corporate governance support, SEC filings, legal entity/subsidiary management, law firm and other third party service provider management, contract lifecycle management (including managing and optimizing our current CLM platform), legal budget development and tracking, and other Legal Department support across Aspen’s business.

Additionally, the ideal candidate for this role will have prior experience with negotiation of commercial (customer and supplier) contracts, with an ability to support the Legal team on issue spotting, risk mitigation, contract redlining, and all aspects of contract management. This position will collaborate with executive management, board members, external advisors and cross-functional teams spanning internal organizations such as Human Resources, Finance, IT, Sales & Marketing, Operations, and other key stakeholder groups.

This role is well-suited to a proactive, hands-on, detail-oriented, intellectually curious, business focused, and versatile professional who thrives in a collaborative and fast-paced work environment.

This position will report to the Chief Administrative Officer (or his delegate) and will be based in our Northborough, MA office.

• Assist with Board of Directors meeting administration including calendaring, drafting agendas and resolutions, coordinating collection and distribution of presentation materials, responding to audit requests, and all associated recordkeeping (including proficiency in Diligent board platform).
• Assist with all aspects of legal entity management including maintaining entity organizational charts, registrations, annual reports, licensing, working with appointed agent (CSC), etc. Must be, or be willing to apply to become, a Notary Public.
• Assist with preparation, review, and submittal of periodic reports filed with the U.S. Securities and Exchange Commission (SEC), including 10-K, 10-Q, and 8-K filings and Forms 3, 4 and 5 for Section 16 reporting compliance.
• Participate in the planning and coordination of the annual shareholder meeting and associated Proxy material, including communicating and managing information with external counsel, stock transfer agent, proxy solicitor, printer, brokers, stock exchange, and others relating to all aspects of preparation for the annual shareholder meeting.
• Assist with all aspects of the commercial contracting process, including contract lifecycle management, implementing playbooks and best practices, and analytics and reporting support.
• Assist with management of vendor relationships with our legal technology services providers (including e-billing, CLM, etc.), as well as law firms and other external advisors. Familiarity with Legal Tracker a plus.
• Coordinate with other functional areas as needed on appropriate recordkeeping procedures, records retention, and administration of legal holds.
• Support drafting and employee training around corporate policies and procedures, as needed.
• Assist with management of legal budgeting, forecasting, and budget variance analysis and collaborate closely with the Finance team on budgeting and reporting.
• Work collaboratively with legal team members to identify areas of improvement for legal workflows and processes (e.g., development of comprehensive contracting playbooks, templates, toolkits, training…