Proposal Coordinator

Job Description

The Proposal Coordinator is responsible for coordinating, preparing, and submitting high-quality proposals, bids and tenders in response to client requests (RFPs, RFQs, RFIs). The role supports business development efforts by ensuring proposals are accurate, compliant, well-structured, and submitted on time.

• Project and proposal document creation, editing, proofreading, and formatting as directed
• Active participation in proposal coordination
• Creation and/or completion of fillable pdf documents, organizational charts or other graphs/charts as required
• SharePoint document upload and tagging, including maintenance of libraries or lists
• InEight (database) data entry, tagging, maintenance and reporting
• Update of commercial and/or operational reports, project profiles, and other documents
• Update procedures and manuals as directed
• Maintain confidentiality with respect to Redpath and client information
• Administrative support to the Engineering, Estimating, Project Controls, Operations and Contract Services departments as required
• Duties such as filing, scanning, setting up and moderating/minuting meetings, and document control.

Required:

Diploma in related field, compiling, issuing, and transmitting high quality documents to company standards

Preferred:
Post-secondary education in Office Administration and/or Technical Writing

Required:

2 years office-related experience

Preferred: 5 years in office administration, with experience in stylistic editing/writing/proofreading of contracts and proposals

• Knowledge of grammar, sentence structure, persuasive writing and style
• Excellent written and verbal communication skills
• High level of attention to detail and accurate keyboarding skills
• Advanced knowledge of document creation and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) as well as Adobe tools (Acrobat, InDesign)
• Ability to format documents to pre-defined standards
• Ability to prioritize and organize multiple requests while multitasking effectively in a fast-paced environment with shifting priorities
• Ability to drive the bid process and manage day to day timelines and deliverables
• Strong interpersonal skills with the ability to work both independently and collaboratively in a team environment
• Bilingualism considered an asset

$53,500 - $73,600 annually

In 1962, Jim Redpath’s vision for the company was much the same as it is today; offering a high level of service to the mining industry, which exceeds current standards and provides challenge for its employees. With a foundation built on global experience, adaptability and exceptional workmanship, Redpath leads the industry with cutting edge innovations in safety and mining practices. Services including underground construction, shaft sinking, raise boring, mine contracting, raise mining, mine development, engineering and technical services and a variety of specialty services are offered around the world, with the expertise and qualifications in place to support any scope of work.

Global experience has given Redpath expansive regulatory knowledge, regional expertise, and cultural sensitivity. Redpath has built a solid reputation for conquering tough challenges and adapting to a variety of environments. Redpath’s employees are the heart of the company’s success, and it remains through them that the company will continue to expand and flourish.

Redpath is committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.