Depot Coordinator

We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration.

This hands‑on role involves employee administration, vendor management, and maintaining smooth operational processes.

You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives.

The role is a 6‑month fixed‑term contract with potential to go permanent, offering variety and responsibility in a fast‑paced logistics environment.

• Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required.
• Support onboarding of new employees and manage payroll‑related changes via HeRo.
• Complete Right to Work checks and maintain legal compliance.
• Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems.
• Collate and verify worked hours, producing daily/weekly reports for payroll and agency management.
• Support operational reporting, investigations, disciplinary meetings, and employee forums.
• Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings.
• Order and control office supplies and consumables, checking and signing off on deliveries.
• Liaise with operations and agency providers to coordinate staffing and manage resources.

• Annual leave enhanced with long service.
• Company Pension.
• Long service rewards: both financial and leave-based.
• Health cash plan.
• Life assurance scheme.
• Critical Illness cover.
• Access to our prestige benefits and rewards portal.
• Career development opportunities.
• Access to a well‑established Employee Assistance Programme provider.
• And other excellent benefits you'd expect from a market leader.

• Confident verbal and written communication; able to build relationships at all levels.
• Proactive, hands‑on, with a can‑do attitude and high attention to detail.
• Ability to work independently and elevate issues appropriately.
• Strong organisational skills to prioritise and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent).
• Ability to handle confidential and sensitive information discreetly.
• Flexible, able to respond to the needs of a 24‑hour operation.
• Qualifications & Experience.
• Experience in a similar operational or administrative role.
• Educated to GCSE level or equivalent.
• Experience with invoicing, payroll, and employee administration. (Desirable)

A driving licence and own transport are desirable for site visits.