Conveyancing Property Administrator

Position: Conveyancing Property Administrator (Permanent)
Job Description:

Conveyancing Property Administrator

Our client based in Northamptonshire requires a Property Administrator to assist
conveyancing team to provide a quality and comprehensive conveyancing service with a
customer service focus.

Offering support to Property Assistants and Case Handlers working
as part of a team to ensure all transactions are dealt with efficiently and proactively.

Key Duties and Responsibilities include

• Open files on both the case management system and accounts system.

• Provide quotations to clients and record on any referral spreadsheet.

• Issue secondary forms to client, diarise and chase if necessary.

• Carry out Bankruptcy searches via the Land Registry Portal.

• Request, diarise and chase any redemption figures.

• Acknowledge contract papers and apply for searches.

• Import search results to Intelliworks and print first page of report as evidence result
is back.

• Ensure all referral reports are up to date on a daily basis.

• Attend to any office administration requested to include post, filing, account
balances and file closures.

• Prepare and issue contract papers to the buyers’ solicitors.

• Provide regular updates to clients, Estate Agents and other solicitors.

• Answer the phones in a timely manner

• Deal with all contacts in professional manner.

• Ensure secondary forms, Identification, and Source of Funds information is received
by client at early stages of the transaction.

• Ensure all checklists are kept up to date.

• Perform conflict checks and import results, refer to Case Handler if not a passed
result.

• Download Office Copy Entries and any filed documents from the Land Registry
Portal.

• Perform conflict checks.

• Action Memorandum of Sales and send our initial letters to sellers and buyers’
solicitors.

• Request contract papers from the sellers’ solicitors, diarise and chase if necessary.

• As required, it may be necessary to carry out extra duties in addition to those listed
above