Lands Officer III

Department

Public Works

Manager of Lands

Full-time, Temporary 35 hour work week

Administer and maintain the Tsleil-Waututh Nation Lands Register and assist with the development of policies and guidelines for the operation of the Lands Register. Liaise with clients, members, the public, and the First Nation Land Register (FNLRS) on issues related to land administration. Assist the Manager of Lands in duties related to the Lands Office, including implementation of administrative policies and laws related to land and resource management and other aspects of implementing the TWN Land Code.

• Administer and process Land Register documents.
• Liaise with FNLRS, identify problems, and resolve issues in a timely manner.
• Communicate TWN Lands Register policies and procedures to TWN members, staff, clients and the public.
• Conduct initial encumbrance checks and prepare Land Status Reports for survey and development purposes.
• Respond to written and oral inquiries by members, leaseholders, and third parties about the status of their lands and issues related to the granting, alteration, transfer or alienation of interests in those lands.
• Ensure that the TWN Lands Register filing system and webpage are organized and maintained in accordance to approved practices.
• Assist with community land administration consultation and assist in voting processes (special membership meetings, referendums).
• Attend meetings, training workshops, and conferences as a representative of TWN’s Land Office.
• Gather and maintain demographic and other statistics and perform statistical analysis.
• Conduct research for organization of land administration issues, development of land and resources related policies, bylaws and laws in keeping with the provisions of the Land Code.
• Conduct research on lands databases, on the Internet, in written documents and on maps to establish individuals who are in lawful possession of lands (Individual Land Holdings).
• Draft Briefing Notes to Chief and Council.
• Perform other duties, as required.

• Completion of Grade 12 plus one (1) to two (2) years of post-secondary education in Administration, Lands and Resource Management, Real Estate or related disciplines.
• Minimum of one (1) year of work experience in office administration, preferably in a law, land planning or real estate office.
• A Legal Administrative Assistant Certificate or Urban Land Economics Diploma would be an asset.
• May consider equivalent combination of education and experience.
• Previous experience in a supervisory position would be an asset.
• Knowledge of land administration, community planning, land use regulatory processes or real estate law.
• Ability to read maps and legal surveys.
• Accurate and punctual to guard against negative impacts on clients.
• Detail oriented, organized and able to meet deadlines.
• Must demonstrate a courteous and professional manner, even in the face of hostile clients, stakeholders and supervised staff.
• Ability to effectively present information and respond professionally to questions.
• Proficient in MS Office Programs and Internet applications.
• Ability to maintain strict confidentiality guidelines of all records, materials, and communications concerning clients, staff, and TWN.
• Ability to work with a team and independently, with minimal supervision.
• Excellent oral and written communication skills with ability to communicate effectively with TWN members, staff, clients, and government and business organizations.
• Must be willing to complete the First Nation Land Registry System (FNLRS) training.
• Must be willing to participate in job-related workshops, training, seminars and conferences to upgrade skills and training as required.
• Knowledge of Tsleil-Waututh culture and traditional territory is an asset.
• Previous experience working in a First Nations community and/or organization is preferred.
• Must successfully pass a Criminal Record Check.

• Physical Demands
  • Significant desk work with long periods of manual dexterity (keyboard operations, filing).
• Mental Focus
  • Stress may be caused by the need to complete tasks within tight deadlines.
  • May deal with individuals who can, from time to time, be demanding and challenging.
  • Must be able to remain patient and calm, and may have to engage in conflict resolution or crisis management at times.
• Environmental Conditions
  • Office environment, generally quiet but at times noise can escalate.
  • Interacts with members, clients, employees, management and the general public.