Administrative Assistant; Regular Part-Time

Position: Administrative Assistant (Regular Part-Time)

About Us

At North Vancouver District Public Library, we inspire learning, discovery, creativity and collaboration in our community. Serving almost 90,000 residents at three full-service locations, one Express Library, and one library kiosk throughout the beautiful District of North Vancouver, we are proud to provide free and equitable access to welcoming spaces, diverse collections and digital resources, a wide range of technology and computers, including Story Lab, and so much more.

Proudly late fine free, our libraries are the destination for our growing community to connect, share, and inspire.

Position Overview
What we can offer you
At NVDPL, we believe in building community and relationships, nurturing innovation while honouring tradition, embracing exploration, creativity, and fun, and supporting human potential and enabling excellence.

Reporting to the Business Manager, the Administrative Assistant is responsible for performing the receptionist function for the Administrative offices; assisting with processing purchase orders and invoices for payment; scheduling shifts and preparing payroll data; processing incoming and outgoing mail; filling staff orders for stationery and office supplies; providing clerical support for the Administrative offices; and other related duties.

What you’ll be doing
Aspects of the role will include:

Greeting visitors and responding to all incoming telephone calls to Administration; providing general information and directing enquiries to appropriate departments

Receiving and distributing incoming mail and deliveries; preparing outgoing mail and arranging for courier dispatches

Scheduling shifts for all Library staff, and managing schedule changes to ensure adequate front-line coverage

Facilitating the review and verification of worked hours and leaves; preparing payroll data and submitting to the Payroll department for processing

Preparing requests for purchase orders, and submitting to the Purchasing department for processing

Reviewing invoices for accuracy and completeness, and addressing discrepancies; reconciling invoices to purchase orders; submitting invoices for approval

Tracking financial transactions; processing petty cash requests for the Administrative offices

What you’ll need to succeed Qualifications include completion of Grade 12 and related work experience. The successful candidate will have strong interpersonal and customer service skills, with the ability to interact courteously and effectively with the public while maintaining confidentiality. This role requires the ability to work in a team-based environment, demonstrating strong organizational skills, including prioritizing tasks and meeting deadlines while maintaining attention to detail and applying critical thinking.

Proficiency in the Microsoft Office suite and general computer skills is required.
It’s great if you have

Experience with JD Edwards software

Experience with Snap Schedule software

Experience with Questica software

The hourly pay rate for this unionized position starts at (2024 rates), based on a 28-hour workweek, plus a generous benefits package. North Vancouver District Public Library is an equal opportunity employer, committed to creating a diverse, inclusive, barrier-free work environment. If you have a passion for connecting community, sharing knowledge, and inspiring stories, and you are interested in joining our dynamic team, then we’d like to hear from you!

Qualified applicants are invited to apply online only with your cover letter and resume at
by February 4, 2026, to be considered for this competition. We thank you for your interest in employment with the North Vancouver District Public Library and advise that only those shortlisted for an interview will be contacted.

Our libraries are located on the traditional territories of the Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) First Nations. Their ancestors have lived here for countless generations. We are grateful for the opportunity to connect community, share knowledge and inspire stories on unceded Coast Salish Territory. Compensation The hourly pay rate for this unionized position starts at (2024 rates), based on a 28-hour workweek, plus a generous benefits package.

Posting Detail Information Posting Number JP#26-01L Job Open Date 01/05/2026 Job Close Date 02/04/2026 Special Instructions to Applicants