Administrative Assistant​/Office Clerk

Summary

Aid executive by coordinating office services such as personnel, proposal preparation, invoice generation, records control, and special management studies. Some travel may be required.

• Prepare a variety of documents, many highly confidential.
• Maintain/set-up sophisticated filing systems, supervisor’s personal files, etc.
• Monitor supervisor’s calendar for billing purposes.
• Take/transcribe meeting minutes and other dictation.
• May compile and prepare various reports for supervisor’s use (requires analysis and comparison of data).
• Insure continuance of office routine in supervisor’s absence. Write reports, letters, memos, etc., for supervisor’s signature.
• Coordinate and process general administrative work.
• Perform additional assignments per supervisor’s direction.
• Bilingual preferred (but not required).

• Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic and ability to type 65-70 wpm accurately and take dictation.
• The ability to use one’s abdominal and lower back muscles to support part of the body repeatedly or continuously over time without “giving out” or fatiguing.
• The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
• Occasionally lift/carry objects weighing up to 20 pounds unassisted.

None

Employee typically works in an office environment and is not exposed to extreme environments.

High school diploma or equivalent educational attainments, plus 1-2 years business/secretarial school or equivalent combinations of training and experience with minimum 3 years secretarial and administrative experience including business writing and research responsibilities.

Employee typically works in an office environment and is not exposed to extreme environments. Employee must frequently lift objects weighing up to 20 pounds and practice good ergonomic principles to prevent illnesses such as carpal tunnel and back injury. Must complete Environmental Health and Safety training required by Phillips Inc, the client, and state/federal regulatory agencies. Must meet all pre-placement safety requirements.

Candidates must undergo and successfully complete a pre‑employment physical examination. Completion and clearance of this physical are mandatory steps in the hiring process.

Entry level

Full-time

Administrative

Construction