Accounts Payable Clerk

The Accounts Payable Clerk is responsible for managing the club's outgoing payments, processing invoices, maintaining accurate financial records, and ensuring vendors are paid in a timely and accurate manner. This role plays a key part in supporting the accounting department and maintaining strong vendor relationships.

• Process vendor invoices, credit memos and other charges to cost centers by analyzing invoices and expense reports, maintain utilities expense spreadsheets
• Complete credit applications and maintain current W-9 and Certificate of Insurance for vendors as required
• Match Capital Expenditure purchase orders to invoices and enters invoices accordingly
• Processes and records payments by check or other electronic means (i.e. – ACH, online, etc.);
  Insuring that all discounts available are utilized
• Resolves any vendor issues regarding payments, outstanding items, etc. in a timely manner
• Reviews all vendor monthly statements and addresses outstanding invoices accordingly
• Continually update and improve the payment process
• Prepare annual 1099-MISCs and 1096 based on IRS requirements for review and mailing
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with record retention policies and procedures
• Assist in the preparation for the annual year end audit and with documentation requests that arise
• Any additional project as requested by the CFO or Controller

• Positive and engaging attitude with emphasis on teamwork
• Innovative, flexible forward thinking in problem resolution and strategic planning and can inspire others to reach their fullest potential
• Ability to work independently and as part of a team
• Communicates effectively, both written and verbal
• Possesses strong follow-up skills and adheres to all deadlines
• Exercises good judgement when working on time sensitive problem resolutions
• Ability to manage multiple tasks with priorities and work flow
• General knowledge of generally accepted accounting principles standards and practices, including methods of financial reporting
• Commitment to excellence and high standards
• Ability to maintain confidentiality

• 2+ years of accounting experience (Golf and Country Club preferred)
• High level of accuracy and attention to detail
• Experience with Jonas software a plus
• Intermediate level proficiency in Microsoft Office Excel and Word. And the ability to teach others how to navigate and/or create spreadsheets
• Physical requirements include: extended periods of time sitting and working at a computer, regularly spends long hours in intense concentration reviewing and entering financial information into a computer, regularly uses hands and fingers to handle, control or feel objects, frequently bend to file and maintain files, occasionally lift 5-10 pounds