Assistant Project Manager

Overview

Arkansas Talent Group is seeking a highly organized and proactive Assistant Project Manager to join our construction client's team in Central Arkansas. This role will support Project Managers across multiple construction and construction management jobs, ensuring smooth operations, accurate documentation, and excellent communication with owners, subcontractors, and internal teams.

Construction Jobs:

• Assist Project Managers (PMs) with bid solicitation and any other requests as needed.
• Set up jobs in software and pull quotes that match the budget, reviewing them with PMs.
• Issue owner AIA contracts and follow up for signature.
• Obtain W9 and insurance paperwork for vendor setup.
• Issue subcontracts and purchase orders; follow up to ensure all documents are signed.
• Assist with pre-construction meetings and provide the Superintendent with all necessary info.
• Request, track, and manage submittals in CE; send to Owner/Architect for review, follow up, and communicate feedback to subs.
• Issue and track RFIs (Requests for Information).
• Send weekly project updates to relevant stakeholders.
• Create owner change requests for PM review; upon approval, issue all related subcontract changes.
• Track job costs and alert PM if any items may exceed budget.
• Mid-month, remind all subs to submit invoices by the 20th.
• Review all AP invoices, forward to PM as needed, and request missing documentation.
• Assist with owner billing and percentage complete calculations.
• Obtain closeout documentation from all subs and organize binders for the owner.
• Serve as backup to any PM as needed.

Construction Management (CM) Jobs:

• Assist in identifying and coordinating with General Contractors (GCs).
• Draft contracts between owners and GCs.
• Track all change orders and signed paperwork.
• Maintain job-specific spreadsheets for budget and change tracking to send to owners.
• Send weekly project updates.

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office Suite and project management software
• Previous experience in construction or construction management support preferred.
• Opportunity to work with a growing and dynamic team.
• Exposure to diverse construction and management projects.
• Collaborative work environment with professional growth opportunities.
• 100% paid vision, health and dental for employees.

Arkansas Talent Group is a permanent placement recruitment firm. All job submissions or inquiries will be held confidential.