Administrative Specialist

Hiring Official

Robyn Ambler-Wertz

Position is located on the grounds of the Arkansas State Veterans Cemetery.

All job offers and continued employment are contingent upon passing the pre‑employment drug screen, criminal background check, and adult maltreatment central registry checks (if applicable). You have the right to obtain a copy of the reports from the registries.

• Position Number:
• County:
  Pulaski
• Posting End Date: 01/20/2025
• Anticipated Starting Salary: $35,610
• Job Series:
  Administrative Support
• Classification:
  Administrative Specialist – Career Path
• Class Code: PAS
  03P
• Pay Grade: SGS
  02
• Salary Range: $35,610 – $52,703

The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.

• Answer phones and respond to emails
• Manage office supplies and maintain office equipment
• Maintain and update physical and electronic filing systems
• Draft and proofread internal and external communications
• Coordinate meetings, appointments, and conferences for agency staff and leadership
• Manage calendars, schedule appointments, and track follow‑up actions
• Prepare and distribute meeting agendas, take minutes, and follow up on action items
• Create, maintain, and update records, files, and databases
• Respond professionally to inquiries and refer questions to appropriate staff
• Accurately input and maintain data in electronic systems, databases, and spreadsheets
• Monitor and update records or databases to ensure current and accurate information
• Ensure supplies and materials are ordered and available to meet operational needs

Ability to draft clear, concise, and professional correspondence; interact with the public, staff, and leadership in a professional and approachable manner; maintain organized records and files; assess situations, troubleshoot problems, and implement solutions in a timely manner; handle sensitive and confidential information with discretion and in compliance with privacy laws; knowledge of office software applications (e.g., Microsoft Word, Excel, PowerPoint) and familiarity with office equipment (copiers, fax machines, phone systems);

proactive in identifying opportunities for process improvement and streamlining office operations.

A high school diploma or equivalent is required.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

N/A. Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the Qualifications Review Committee.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.