Assistant, Facilities & Property Management

Catering & Facilities Assistant

Location:

North Fort Myers, FL

Work Hours:

M-F 6:30am – 3:30pm
Our benefits include:

• Company-wide annual incentive plan
• Medical, vision and dental insurance
• 401(k) plan with a generous 6% company match
• Company funded Pension Plan
• On-site wellness/medical facility
• Company paid Short & Long-Term Disability insurance
• Health Savings Account with an employer contribution
• Flexible Spending Accounts
• Paid time off and paid holidays
• Wellness program with financial rewards
• Tuition reimbursement
• Group life insurance
• Critical Illness and Accident Insurance

The Facilities and Property Management Associate is responsible for providing meeting setup services for all company-related functions and to order and pick up all supplies, food, and beverages needed for various meetings. This position will also perform various administrative duties in support of the Office Support Services department as needed to include providing backup for mail services.

• Perform all preparatory duties related to company functions and meetings. Provide setups for these events and assist the Administrator, Property Management when needed with all other duties as assigned.
• Order supplies, food, and beverages as needed, and maintain stock/inventory of all items needed for meetings.
• Maintain schedule of daily meetings.
• Inspect all breakrooms, conference/meeting rooms as needed to assure they are properly sup-plied and have clean linens in place. Clean up after meetings for items such as tabletops, linens, and dishes/silverware (when needed). Provide daily cleanup throughout the building and help keep floor areas safe for employees and visitors.
• Provide backup/additional support for prepping, scanning/importing, indexing, quality checking, retrieval, shredding, storing, and destroying documents/boxes from all departments.
• Provide backup/additional support for processing incoming and outgoing mail; receiving, sorting, picking up, and distributing interoffice mail; and delivering and picking up items at external locations as requested.
• Perform Office Support Services Duties to include but not limited to printing, binding, scanning, meeting preparation, records management duties (onbase/NISC), office supplies distribution and ordering.
• Assist in planning, developing, and maintaining healthy snacks and meals for LCEC-associated activities, as requested, as part of LCEC’s Wellness Plan.
• Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Provide current and accurate information to all requesters, courteously and in a timely manner.
• Perform other related duties as assigned.
• Support Storm Restoration efforts when needed. Work in emergency storm situations (i.e. hurricanes) and work long hours (>12 hours per day) for many continuous days/weeks as needed.

• High School Diploma or the equivalent (Required)

• Two (2) years’ experience in all types of meeting preparation to include ordering food/supplies from vendors and food service providers. (Required)
• Two (2) years’ experience in all type of office administrative work. (Required)
• One (1) years’ experience with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel. (Preferred)

• Ability to properly manage sensitive and confidential information. (Required)
• Ability to efficiently manage time and mulitple job responsibilities. (Required)
• Attention to detail, organizational skills, and excellent follow-up skills. (Required)
• Good problem-solving skills. (Required)
• Excellent customer service and communication skills. (Required)
• Ability to collaborate effectively with others and to work independently. (Required)
• Proficiency with operating and troubleshooting standard office equipment, including all audio visual areas (laptop, LCD projectors). (Preferred)
• Training in healthy meal planning and Servsafe. (Preferred)
  Ability to anticipate and plan ahead for future needs/requests for upcoming meetings and needed supplies. (Preferred)
• Ability to handle…