Lubes & Oil Dispatcher​/Inventory Manager

Lubes & Oil Dispatcher / Inventory Manager

3 days ago Be among the first 25 applicants

Lund Oil, a trusted provider in the industry, specializes in delivering propane, lubricants, transport fuel, and bulk fuel solutions. The company is dedicated to meeting the diverse energy needs of clients through reliable and efficient services. With a customer‑focused approach, Lund Oil ensures timely delivery and exceptional service across all offerings. This commitment to quality has established Lund Oil as a dependable partner for fuel and energy needs.

Position Summary

Responsible for coordinating all lube and bulk oil deliveries, managing product inventory, and optimizing supply levels to support sales, minimize shortages, and protect margins. This role serves as the control center between sales, operations, suppliers, and accounting.

Key Responsibilities

Dispatch & Logistics

• Schedule and dispatch all lube and oil deliveries to customers, job sites, and internal locations
• Optimize routes for efficiency, cost control, and on‑time delivery
• Communicate daily with drivers, sales, and customers regarding delivery schedules
• Handle emergency deliveries and last‑minute changes with minimal disruption

Inventory Management

• Maintain accurate real‑time inventory levels for all lubes and oils
• Forecast product demand and ensure proper stock levels at each location
• Plan replenishment with suppliers to prevent shortages or overstock
• Monitor slow‑moving and obsolete inventory and recommend corrective action
• Reconcile physical inventory with accounting records and investigate variances

Purchasing & Cost Control

• Assist in timing and sizing of lube purchases to optimize margins
• Track product cost changes and notify management of significant movements
• Coordinate with vendors on lead times, pricing, and supply availability

Systems & Reporting

• Maintain dispatch and inventory systems (Steady Oil, spreadsheets, etc.)
• Generate daily and weekly reports on inventory levels, turns, shortages, and delivery performance
• Provide data to accounting for month‑end close and inventory valuation

Safety & Compliance

• Ensure DOT, environmental, and safety procedures are followed in all lube handling and transport
• Maintain proper documentation for product movement and storage

Cross‑Department Coordination

• Work closely with sales to align inventory with upcoming projects and customer demand
• Partner with accounting on invoicing, costing, and reconciliation
• Support operations leadership with planning and performance metrics

Required Qualifications

Experience

• 3+ years in dispatch, inventory management, logistics, or petroleum‑related operations
• Experience with lubricants, petroleum products, or bulk fluids strongly preferred
• Strong organizational and multitasking ability
• High attention to detail and accuracy
• Analytical mindset with understanding of cost, margin, and inventory flow
• Strong communication skills across operations, sales, drivers, and vendors
• Proficiency in Excel and inventory/dispatch software
• Ability to operate in a fast‑paced, high‑volume environment

Knowledge

• Understanding of inventory accounting principles
• Basic knowledge of petroleum logistics and supply chains
• Familiarity with DOT and safety compliance standards (preferred)

Personal Attributes

• Highly dependable and accountable
• Problem‑solver with proactive mindset
• Comfortable making independent decisions within defined authority
• Strong sense of ownership over results

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Management and Manufacturing

Industries

Oil and Gas