Administrative Assistant

Location: Lisbon

The North Dakota Veterans Home (NDVH) is seeking an Administrative Assistant to ensure efficient and smooth day-to-day operation of the office, provide support to our staff and residents, and manage general administrative duties.

This position is full-time, Monday-Friday, 8:00 a.m.

-4:30 p.m., with occasional Saturdays (approximately every 5th Saturday, 8:00 a.m.

-12:00 p.m.).

As an employee of NDVH, you are a State of North Dakota employee and eligible for a comprehensive benefits package that includes: 100% employer-paid family health insurance, an excellent retirement package, and vacation & sick leave that start accruing on day 1. Plus 10 paid holidays and more!

Duties and Tasks

Telephones & Receptionist

* As receptionist, answers telephone and greets visitors; responds to inquiries and provides information and assistance; refers questions to appropriate personnel; assists with telephones and problem solve issues.

Correspondence/Reports/Files

* Organize and establish filing systems and procedures. Maintain confidential records and files.

* Assist with VA and State Surveys, including completing and filing paperwork and maintaining access in web-based software programs.

* Upkeep yearly licensures.

* Type, proof, and edit correspondence, reports, and other documents.

* Design and assist with newsletters, publications, and reports.

* Update and maintain facility policies.

* Responsible for initial credentialing and re-credentialing processes.

Secretarial Duties

* Coordinate meetings and make logistical arrangements as needed; notify meeting participants by phone, email, or correspondence; make lodging arrangements when necessary.

* Prepare and distribute meeting agendas and meeting minutes. Prepare materials for board meetings.

* Notify Secretary of State about all governing board meetings.

* Register staff for conventions and make lodging arrangements as needed.

* Set up and print business cards for all staff.

* Work with the Marketing Coordinator on updating our website.

Accounting/Bookkeeping

* Assist in completing basic bookkeeping duties.

* Complete and maintain fixed asset schedules.

* Responsible for preparing, reviewing, and revising contracts.

* Assist in the preparation and filing paperwork for state and federal grants.

* Assist with working the bank window on an as needed basis including rotating Saturdays. This includes handling transactions and picking up and distributing mail.

* Handle Medicare Part B claims to include updating yearly rates, posting charges, creating claims, submitting claims and following up with payments and problems.

* Prepare the daily bank deposits and upkeep monthly spreadsheets for custodial and resident trust accounts. Balance checkbooks and write out checks for change.

Minimum Qualifications

* Previous administrative/secretarial experience preferred

* Knowledge of office administration including knowledge of relevant legislation and policies and procedures preferred

* Strong technical computer aptitude and knowledge of Microsoft Suite

* Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions

* Strong written and verbal communication skills

* Ability to maintain integrity of sensitive/confidential information

Competencies

* Planning/organizing

* Communication

* Interpersonal skills

* Teamwork and collaboration

* Adaptability/flexibility

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards:
The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Applications must be completed by 11:59 pm on the posted closing date. Applicants are encouraged to apply as soon as possible. Applications will be reviewed immediately upon submitting application materials. The position may be filled prior to the listed closing dated if a qualified candidate applies and is selected after the interview process.

For more information or if you need accommodation or assistance in the application or selection process contact:

North Dakota Veterans Home

1600 Veterans Drive

Lisbon, ND 58054

Telephone Number: , TYY Number:

E-mail: j.buchholz

Website: http://(Use the "Apply for this Job" box below)./

State Website: http://.gov

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of…