Commercial Contract Administrator

The Contract Administrator position is responsible for supporting the Commercial Team regarding contract management. Duties include but are not limited to the following:

• Create contract documents (such as service agreements, confidentiality agreements, amendments, notices, and similar documents) using an in-house contract administration system which involves selecting a form, entering contract data, and selecting pre-defined options for standardization.
• Initiate workflows on contract documents, obtain approvals, and monitor progress.
• Review contract changes, analyze risk, and assist in redline negotiations.
• Work closely with in-house counsel and other departments (such as real estate, credit, and finance) to handle customer questions and/or proposed edits as needed.
• Understand signing authority levels and coordinate contract execution by obtaining appropriate signatures from both Kinder Morgan and the customer.
• Maintain copies of all designated customer contracts, ensuring that executed customer contracts are distributed and scanned into the appropriate database(s) and/or shared filing/information system(s).
• Assist in tracking renewals, upcoming end dates and notice dates.
• · Work closely with accounting and business process groups to set up new customer entities and review escalations.
• Develop and maintain standard handling rate sheets for each Terminal, updating as needed and directed by the Commercial Team.
• Analyze risk in legacy contracts to ensure compliance and update forms as needed.
• Similarly, manage and maintain other agreements not specific to a customer such as port and real estate leases.
• Work closely with and act as a resource to Commercial Account Managers and Operations/Commercial team members.
• Participate in weekly sales calls and provide updates on contract documents and outstanding legal items.
• Assist the commercial team in drafting correspondence related to accounts receivable.
• All other duties as assigned.