Jr Contracts Administrator

Overview

Position Summary The Junior Contract Specialist provides entry-level support to the Senior Contracts Manager and Contracts team in performing company contract administration activities throughout the contract life cycle. This position focuses on learning and assisting with basic cradle‑to‑grave contract administration tasks, including proposal support, contract set‑up, performance monitoring, and close‑out, under close guidance and supervision.

• Support contract execution activities by coordinating routine communications with Government Contracting Officer Representatives (CORs) and internal Program Managers as directed.
• Help respond to basic contractual inquiries from program and support staff, escalating complex issues to more senior contracts personnel.
• Prepare and submit standard contract module/costpoint setup for contract awards and modifications, following established company policies and templates.
• Develop and maintain basic tracking spreadsheets and logs for assigned contract actions, deliverables, and correspondence.
• Assist in reviewing contract documents for completeness and proper signatures, routing documents for approval in accordance with internal procedures.
• Perform routine filing and electronic archiving of contractual documents to ensure accurate and timely maintenance of contract files.
• Coordinate with finance or accounting staff to provide required basic contract information for billing, funding, and invoice support.
• Assist with gathering data to support the resolution of contractual issues and the preparation of simple contract modifications under supervision.
• Provide basic support to business capture efforts by collecting and organizing contract data, past performance information, and other inputs for proposals.
• Assist with preparation of simple internal contract reports, trackers, and meeting materials, including draft meeting minutes for review.
• Support audit and review activities, under supervision, by helping compile requested contract documentation and organizing files for internal or external reviewers.
• Assist with the preparation and processing of contract closeout documentation following established checklists and guidance.
• Collaborative, customer‑service oriented approach and willingness to take direction and feedback from senior contracts professionals.
• Customer setups and representations and certifications.
• Assist with collection of payments.
• Perform other related duties as assigned to support the Contracts department.

• One year of responsible technical and/or professional experience in contracts, procurement, program support, finance, or a related administrative/business role; or equivalent combination of experience and education.
• Bachelor’s Degree in Business, Finance, Accounting, Legal Studies, or related field from an accredited college or university preferred; an Associate’s Degree plus additional relevant experience may be considered. Knowledge of wage determination contracts (SCA, CBA, WD, etc.) preferred.
• Ability to research, interpret and analyze precedent decisions, laws and regulations including, but not limited to, the FAR, various Agency FAR supplements and various GSA schedules.
• Ability to work with basic business finance applications; experience with the Deltek Costpoint enterprise system preferred.
• Excellent communication (oral and written) and strong interpersonal skills.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced dynamic and fluid environment.
• Superior organizational and time management skills, as well as the ability to work in a team environment and display professionalism.
• Keen attention to both written and numerical detail in all support areas.
• Proactive, self-motivated and innovative problem-solving disposition.
• The confidence and abilities to prepare and engage in oral and visual presentations within the contracts team and to other corporate management.
• Ability to maintain contract files, including all required contractual documentation.
• Ability to understand pricing on contracts.
• Proficiency and skill working with Microsoft Office, SharePoint and other IT database applications.

• Medical, Vision & Dental Insurance
• Paid Time-Off Program & Company Paid Holidays
• 401(k) Retirement Plan
• Insurance:
  Basic Life & Supplemental Life
• Health & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Personal Development & Learning Opportunities
• On-the-job Training, Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.