Data Coordinator

Position Title

Advancement Data Coordinator - #251056

• Posting Number: SHRA
  1622P
• Quick Link: /32916
• Classification
  
  Title:
  
  Administrative Support Specialist
• Competency Level: Advanced
• Working Title: Advancement Data Coordinator - #251056
• Department: Advancement Services

Western Carolina University continues to rank high on Forbes "Best Employers" lists each year. Current rankings include:

• 2025 – Ranked 1st in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
• 2024 – Ranked in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
• 2023 – Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
• 2022 – Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.

Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South. Employees receive a comprehensive benefits package, including dental, vision, health insurance, tuition waivers, free group exercise classes, a discounted campus recreation membership, free vaccine and booster shots, pre‑tax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave, paid parental leave after 12 months of continuous service, and numerous training and development programs.

The primary location of this position is the main Cullowhee, NC campus. The Administrative Support Specialist plays a critical role within Advancement Services by ensuring the accurate, timely, and consistent entry, maintenance, and reporting of donor, alumni, and membership records in the University's donor database (Raiser's Edge NXT). This position supports the integrity of constituent data used across the Division of Advancement and provides direct support for Catamount Club and other University giving societies.

The role supports year‑round divisional needs, with focused responsibility for membership tracking, particularly for the Catamount Club and Belcher College Friends of the Arts. The position reports to the Director of Advancement Data Operations and is a member of the Data Operations team within the Advancement Services unit. Must be eligible to work in the United States without sponsorship.

• Thorough knowledge of data entry principles and best practices.
• Strong attention to detail with a demonstrated commitment to data accuracy and integrity.
• Excellent analytical skills, including the ability to investigate and resolve discrepancies and make decisions with guidance as needed.
• Effective written and oral communication skills.
• Strong interpersonal skills and a collaborative, team‑oriented approach.
• Ability to manage confidential information with discretion and tact.
• Demonstrated ability to quickly learn new systems, processes, and technology tools, including familiarity with Raiser's Edge NXT and internal Advancement Services procedures.
• Knowledge of, or ability to quickly learn, best practices in the advancement services industry.

High school diploma or equivalency and one year of related office experience; or an equivalent combination of training and experience.

• Anticipated Hiring Range: $47,500
• Salary Band Range: $34,602 – $58,870
• Position Type: Permanent Full‑Time
• Number of Hours per Week: 40
• Number of Months per Year: 12
• Salary Grade: Advanced-level position considered Salary Grade 63 for administrative purposes during the implementation of Career Banding.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E‑Verify to confirm employment eligibility of all newly hired employees. To learn more about E‑Verify, including your rights and responsibilities, please visit (Use the "Apply for this Job" box below). Proper documentation of identity and employability are…