Administrative Support Specialist II - Manager's Office

Job Overview

Are you passionate about helping others and ready to grow your skills in a dynamic, community-focused environment? Chatham County is looking for someone like you to join our exceptional team! In this rewarding role, you'll have the opportunity to develop a wide range of skills, contribute to a welcoming, vibrant, and informative space, and serve your community alongside a supportive, dedicated team.

With outstanding benefits and plenty of opportunities for learning and growth, this is more than just a job — it's a chance to build a meaningful career in local government. Ready to make a difference? Apply today and start your journey with Chatham County!

• Greets visitors, residents, and customers both internal and external; answers telephone; provides information; forwards calls to appropriate party; assists the public with a wide variety of items and information and directs visitors to appropriate party;
• Distributes mail daily to appropriate locations;
• Prepares a variety of documents, including correspondence, memos, forms, reports, purchase orders, requisitions, contract routing forms, and answers routine correspondence independently;
• Enters a variety of complex data into computer system; gathers and compiles detailed information; prepares a variety of complex and specialized reports and spreadsheets; checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Maintains daily calendar of appointments for multiple staff; administers the meeting room schedules, and coordinates meetings, appointments, conferences; makes travel and lodging arrangements and assists with event preparation and catering;
• Assists with budget process; processes purchase order request; administers bi-weekly payroll process; codes and reconciles invoices with purchase orders and statements; administers the rental process for the historic courthouse; performs calculations and posts items in accounting software; applies knowledge of policies and ordinances;
• Assists in the preparation and distribution of informational material and weekly updates;
• Prepares and maintains a variety of office files, accounts, and other complex and specialized records; compiles information and verifies data;
• Purchases supplies for employees and department, as well as obtains approval for and enters and tracks purchase orders;
• Operates a variety of standard office equipment, performs light maintenance on photocopy and scanning equipment, and coordinates the maintenance of office equipment and facility needs;
• Manages contract database and execution procedures, maintains and updates web pages, including uploading contracts and resolutions, and specialized data;
• Establishes working relationships with employees, officials, vendors, contractors, and the public;
• Performs other duties as assigned.

High school diploma or GED with coursework in secretarial science, business administration, or related field and moderate experience in administrative support and office operations, or an equivalent combination of education and experience.