Part-Time Administrative Support Specialist

Overview

Provides administrative and office support for Town of Rolesville Parks and Recreation staff, including fiscal, data entry, record-keeping, and public contact duties both in person and via telephone. This position may also be required to work some nights, weekends, and holidays.

This role works 20 hours per week as a Permanent Part-Time position and contributes to the Local Governmental Employees' Retirement System (LGERS) at a six percent employee contribution. It is eligible for benefits, with the Town covering 50% of the cost.

• Assist Parks operations by preparing contract documents and routing through proper channels. Analyze and extract park data including visitor counts and program/event attendance.
• Assist with scheduling and preparation for meetings and events. This includes attending meetings to conduct meeting minutes.
• Provide excellent customer service to park visitors in-person, over the phone, and by email.
• Aid in processing park-wide rental requests including indoor and outdoor locations.
• Maintain and order office supplies to support Parks and Recreation operations including inventory, ordering, and organizing.
• Manage Parks and Recreation mail by sorting, processing, and distributing to appropriate staff.
• Provide administrative support to the Parks and Recreation Team including record keeping and data entry.

Education & Experience: High School Diploma or GED and two years of administrative and/or customer service experience.

Or An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

• Associates degree in a related field;
• Valid North Carolina Class C Driver’s license with a satisfactory driving record, or the ability to obtain within 60 days of hire.

• Customer service principles.
• Filing and record-keeping principles.
• Standard practices, methods and materials of assigned work.

• Microsoft Office Suite (Word, Excel, PowerPoint).
• Organizing information with attention to detail.
• Communicating effectively orally and in writing.
• Organizing tasks, meeting deadlines and prioritizing competing demands.
• Following directions and meeting standards.
• Providing attention to detail in assignments.
• Proofreading and error correction.
• Organizing and maintaining records and files.
• Maintaining and updating data and documentation.
• Scheduling meetings, determining basic meeting needs and making required arrangements.
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Positions in this class typically require climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.

Work is routinely performed in an indoor, office environment. However, you may be asked to work in both indoor and outdoor working conditions.

This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.

• Medical Insurance:
  The Town pays for medical insurance coverage for regular employees through Blue Cross Blue Shield of NC. Coverage begins on the first day of the month following employment.
• Vision Insurance:
  The Town pays for vision insurance coverage for regular employees through Met Life. Coverage begins on the first day of the month following employment.
• Dental Insurance:
  The Town pays for dental insurance coverage for regular employees through Met Life. Coverage begins on the first day of the month following employment.
• Telemedicine: 24/7 access to doctors through Teladoc. Coverage begins on the first day of the month following employment.
• Flexible Spending Accounts:
  Option to set aside pre-tax dollars for medical and dependent care expenses.
• Local Governmental Employees Retirement System (NCLGERS):
  Automatic enrollment with specifics on contributions and vesting.
• 401k Supplemental Retirement:
  Town contributes; additional contributions may be made pre- or post-tax.
• Life Insurance:
  Basic coverage provided; premiums paid by Town.
• Holidays, Vacation Leave, Sick Leave, Parental Leave, Employee Assistance Program.
• Other compensation and conditions described in the full policy documents.