Administrative Secretary III

Franklin County is seeking an experienced and highly organized Administrative Secretary III to provide advanced administrative and clerical support to the Health Department. This position plays a key role in ensuring efficient daily operations by managing complex schedules, preparing detailed reports, maintaining accurate records, and serving as a reliable point of contact for staff, partners, and the public. We are looking for a detail-oriented professional with strong communication skills, sound judgment, and the ability to handle sensitive information with discretion while supporting the department’s mission to promote and protect the health of our community.

Estimated Hiring Salary Range: $41,007-$43,057 (to be determined based on experience and qualifications)

Franklin County offers a competitive benefits package designed to encourage and support your health, well-being, and productivity. Benefit options include medical and dental insurance; elective supplemental insurance options such as short-term disability, vision, and voluntary term life; local government retirement; 401(k) with a 4% employer contribution (no employee match required); generous paid leave that includes 13 county-observed paid holidays per year;

an employee wellness program inclusive of a county-sponsored gym and an employee assistance program. For more information, visit the Franklin County benefits summary page.

This is administrative and office procedural support serving as an assistant to a program manager or director. Work involves coordinating the provision of a full range of support activities necessary for the effective management of the supervisor’s office and program operations. Employees are responsible for facilitating the flow of work through the unit, directing the related activities of other support and program staff, and maintaining contact with internal/external program managers or their representatives necessary for effective work coordination.

Employees usually supervise a small support group.

VARIETY AND SCOPE – Approximately 40‑60% of time is devoted to administrative functions such as composing letters, memorandums, and reports (often requiring independent research), planning and arranging for the maintenance of information needed for budget reports, monitoring staff activities related to commitments made by the supervisor, and designing and organizing filing systems. The remaining time is devoted to office support/procedural tasks such as maintaining various operational records and integrating new/revised procedural requirements into the operation.

INTRICACY – Work requires completion of non-routine tasks and activities and a knowledge of the procedural requirements of the work coupled with an awareness of the specific functions and staff assignments within the organization. Actions taken involve interpreting and analyzing a variety of procedures and regulations of the organization that differ in such things as the sources of information or the kinds of transactions in order to select the most appropriate course of action.

SUBJECT MATER COMPLEXITY – Work requires considerable knowledge of the programs and activities of the organization, the goals, priorities, policies, and commitments of the manager, and the operational structure. Work also requires a thorough knowledge of other internal and external organizational segments whose work impacts the unit or with which work must be interfaced.

Nature of Instructions – The supervisor determines the goals, objectives, and priorities for the office. Employees plan and carry out the day‑to‑day work of the office based on a knowledge of the overall functions and program of the organization. Employees receive special assignments from the supervisor in written or oral form and plan and carry out the assignments according to procedures, precedents, or accepted office practices.

Scope of Review – Regular administrative work and assignments are reviewed periodically to ensure that the overall goals and objectives for the position have been met and that the work of the office is processed promptly…