Nursing Department Administrative Assistant

Position Purpose

The Administrative Assistant will play a crucial role in supporting the administrative functions of the Nursing Department. This position is designed to facilitate the efficient operation of the department by providing reliable administrative support, maintaining effective communication channels, and ensuring compliance with college procedures. The individual in this role will contribute to the department's overall success by assisting with organizational tasks and fostering a professional and welcoming environment for faculty, staff, and students.

This role acts as gatekeeper for a manager, department, division, or office. Also performs duties such as financial record keeping, event planning, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings and works on special projects as requested. This position answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with varying important external stakeholders as well as internal contacts at all levels of the college.

May be responsible for meeting minutes. Works independently under general direction; must also be able to work cooperatively as a member of a team.

The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success - for both our employees and our students - is the result.

We value people and experiences and strive to provide an environment that makes students, faculty, staff and community feel welcome and valued.

• You enjoy serving as the firs point of contact for inquiries via phone, email, and in-person visits, ensuring a welcoming and professional environment.
• You can successfully manage and maintain department files, records, and databases with accuracy and confidentiality.

• You excel at researching, compiling, and analyzing data for a variety of internal and external reports, including preparing special reports and contracts as necessary.
• You excel at performing a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations.
• You have excellent typing and proofreading skills, confidentiality and a professional demeanor.
• You possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.

• Answering non-routine correspondence and assembling confidential and sensitive information.
• Preparing correspondence, forms, outlines, and reports using Microsoft Office, Banner, and Argos Reporting Tool as well as recording meeting minutes.
• Assisting in scheduling meetings, appointments, and events, including room reservations and preparing necessary materials
• Order and maintain office supplies, prepare reimbursement requests, and schedule office, division, and/or department activities and related functions.
• Maintaining good working relationships within the department as well as other areas of the college to ensure accurate reporting and coordination of activities.

• A High School diploma or GED
• Excellent typing and proofreading skills, confidentiality and a professional demeanor
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software
• Strong organizational and multitasking skills with attention to detail
• A customer service-oriented attitude with the ability to interact effectively with students, faculty, and staff

• CAP certification

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Outstanding benefits you can expect from Stark State: (See the benefits tab on the job description details.)

The work you do at Stark State will matter to the thousands of students who walk through our doors and eventually across the commencement stage on their journey to a better tomorrow. Come join us and learn how your aspirations can be a part of a better future for them - and you.

We love meeting stellar candidates, so please don't hesitate to apply!