Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

We are seeking an experienced Accounts Payable Specialist to manage and process vendor invoices, ensuring accuracy and compliance with purchase orders. This role requires diligent attention to detail and the ability to resolve discrepancies efficiently. You will be responsible for maintaining organized records and preparing payments in a timely manner, contributing to the overall financial health of the organization.

Responsibilities

+ Review vendor invoices and match them to packing lists from Receiving.

+ Compare vendor invoices to ERP system receipts and purchase orders to ensure accuracy in pricing and product received.

+ Research and follow up on invoice discrepancies with vendors or Supply Chain.

+ Enter invoices into the ERP system and ensure all non-tangible invoices have purchase orders and approval to pay.

+ Maintain organized files of vendor invoices and credits.

+ Prepare invoices for payment twice a month and review AP Aging reports.

+ Prepare AP Batch reports for review and payment approval.

+ Prepare payment sessions in ERP system for approved Batch reports.

+ Print AP checks for signature and prepare signed checks for mailing.

+ Review vendor statements and resolve discrepancies, contacting vendors for missing invoices.

+ Investigate pricing or quantity receipt discrepancies with vendors, Receiving, or Supply Chain.

+ Work with Accounting Manager to resolve non-batch payments requiring immediate attention.

+ Review un-invoiced receipts monthly and determine procedures for older receipts.

+ Process all DMR receipts in the ERP system and add new vendors.

+ Request and manage W-9 or W-8_BEN_E forms from vendors.

+ Identify and obtain 1099 forms from non-corporate vendors at year-end.

+ Provide tax-exempt certificates to vendors as needed.

+ Assist in processing vendor credit applications.

+ Provide work direction and supervision for the Accounts Payable Assistant.

+ Participate in projects and special assignments as they develop.

Essential Skills

+ Proficiency in accounts payable, accounts receivable, debit & credit, expense reports, and collections accounts receivable.

+ Strong understanding of general ledger and accounting principles.

+ Degree in Accounting.

+

Experience with major Computerized Accounting Software (SAP, Oracle, Dynamics, Peachtree, etc.).

+ At least 3 years of Accounts Payable experience, ideally in a manufacturing environment.

Additional

Skills & Qualifications

+ Intermediate proficiency in Excel.

Work Environment

The department is comprised of a CFO, Accounting Manager, 2 AP Representatives, 1 Financial Analyst, and an open Jr. Accountant role. The company values a feedback-rich, open-door environment. The organization is currently transforming its Accounting and Finance department and has a long-standing history of selling products for 45 years, recently expanding into bioprocessing.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to  along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of North Brunswick, NJ.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Brunswick,NJ.

Final date to receive applications

This position is anticipated to close on Mar 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent…