Fiscal Compliance Officer

Position Summary

The Fiscal Compliance Officer in the Office of Community Development is responsible for providing comprehensive administrative, financial, and programmatic support to ensure the efficient operation of departmental functions. This position plays a key role in grant management, financial oversight, and regulatory compliance, while also supporting property management and daily office operations.

The ideal candidate demonstrates strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced municipal environment. This role involves regular interaction with the general public and requires professionalism, tact, sensitivity, and a collaborative approach when working with colleagues, residents, community groups, and business owners.

The essential functions listed below are illustrative of the types of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Other related duties may be assigned.

• Process drawdowns for Community Development Block Grant (CDBG) funds and maintain accurate and compliant grant documentation.
• Review and proof certified payroll submissions to ensure compliance with project and regulatory requirements.
• Prepare financial records, documentation, and supporting materials for annual municipal and program audits.
• Perform monthly bank reconciliations to ensure monitored accounts are balanced and discrepancies are resolved.
• Record and track deposits of fees and payables in coordination with the Town Treasurer and Auditor.
• Process warrants for multiple properties and programs.
• Assist in the preparation of documentation for periodic program audits and the annual municipal audit.
• Support ongoing financial tracking and reporting for departmental grants and projects.

• Oversee and administer leases and Memorandums of Understanding (MOUs) for certain municipal properties.
• Maintain accurate records related to property agreements and ensure timely renewals or updates.
• Assist with the administrative oversight of department-managed properties and related programs.

• Provide front-line customer service, including answering and directing phone calls and assisting walk-in visitors.
• Process and ensure accuracy of various applications, permits, and related documentation.
• Facilitate advertisements and mailings for public meetings and hearings in accordance with legal requirements.
• Organize and maintain both physical and digital records to ensure accessibility, compliance, and adherence to internal procedures.
• Provide general administrative support, including scanning, filing, correspondence, and daily operational assistance.

• Perform other duties as assigned by the supervisor to support departmental goals and operations.