Manager, Materials and Equipment

Job Description - Manager, Materials and Equipment

Job Number: 260417

Organization:
Physical Plant Admin Office

Job Location:

N/A

Schedule:

Full-time

Work Type:
Onsite

Salary Range:
Targeted salary $60,400 annually, based on experience

Benefits Provided:
Yes

Required Attachments:
Resume, Cover Letter

• Provides strategic leadership for Materials Management (MM) and Equipment Management (EM) operations, supporting long-term
  planning and overseeing related projects and initiatives.
• Audits inventory parts and inventory levels for Facilities Management departments, determining the addition and removal of parts and
  quantities.
• Collaborates with departmental leadership to align goals and execution strategies.
• Supervises and supports staff in resolving operational challenges, providing effective solutions, and serves as backup for all Materials
  Management (MM) roles during staff absences.
• Oversees the purchase, maintenance, and inventory of equipment used by Landscape, Custodial, and Facilities Management (FM)
  shops.
• Maintains operational readiness of shared equipment such as forklifts, manlifts, and small tools.
• Manages uniform and apparel programs, including Cintas accounts, coats, T‑shirts, hats, and sample inventory.
• Develops and delivers training, safety communication, and standard operating procedures (SOPs) for AiM system processes,
  procurement policies, and Material Management (MM)/Equipment Management (EM) operations.
• Oversees testing of inventory software and manages support requests to ensure seamless functionality of workflows.
• Manages the shipping/receiving dock and campus deliveries, tracks invoice payments with vendor statement reconciliation, and
  coordinates asset tagging and validation of assets.
• Manages Facilities Management inventory in IWMS, including item updates, cycle counts, adjustments, min/max data, chemical
  inventory (SDS) documentation, annual reviews, and idle inventory control.
• Works with contract suppliers and vendors to resolve issues and expand procurement options.
• Manages assigned department purchasing activities including routine, emergency, large orders, sole source purchases, PCard use,
  vendor accounts, ensuring purchase order compliance with university and state policies.
• Assists with special projects as assigned by senior leadership.
• Performs other duties as assigned.

Required

Education and Experience:

High School Diploma or equivalent, AND:

• 5 years of experience in materials management, supply chain, procurement, facilities operations, or related field with 1 year of experience in a supervisory role.

Skills:

• Strong understanding of inventory control principles, supply chain logistics, and warehouse operations.
• Familiarity with procurement processes, supplier management, and contract coordination.
• Ability to interpret and apply purchasing policies, procedures, and contract terms.
• Strong leadership and team management skills to effectively supervise, train, and support staff.
• Excellent communication and interpersonal skills to collaborate with vendors, suppliers, and internal stakeholders.
• Ability to develop, implement, and maintain SOPs to ensure consistent and efficient operations.
• Ability to manage complex purchasing processes, including high‑value orders and sole source procurement, while ensuring regulatory
  compliance.
• Capacity to lead and coordinate cross‑functional teams during system upgrades, safety meetings, and operational reviews.
• Understanding of financial controls including PCard management, invoice reconciliation, and budget oversight.
• Familiarity with safety protocols and standard operating procedures (SOPs) within facilities and asset management environments.
• Knowledge of applicable safety standards, compliance requirements, and asset management protocols.

Certification or Licenses:

• State issues driver's license.
• Ability to obtain forklift certification within 90 days of hire.
• Verification of education and licensure (if applicable) will be required if selected for hire.

Working Conditions:

• Work is performed in both warehouse and office environments.
• Exposed to varying temperatures, dust, and noise levels typical of a warehouse setting.
• Regular use of forklifts, pallet…