Payroll Specialist Position

McLean County Unit District No. 5 Job Description

Job Title: Payroll Specialist

Location: Unit Office

Department: Finance

Reports to: Director of Payroll and Benefits

FLSA Class: Non-Exempt

FTE: 1.0

The Payroll Specialist is responsible for the accurate and timely processing of semi-monthly payroll for all employees, as well as the administration of payroll deductions, retirement contributions, and insurance benefits. This role plays a key part in supporting employees, ensuring compliance with school pension systems, and maintaining strong collaboration with the Human Resources department.

• Process and reconcile semi-monthly payroll, ensuring accuracy in earnings, deductions, and tax with holdings.
• Maintain employee payroll records and ensure compliance with federal, state, and district regulations.
• Administer payroll deductions, including insurance premiums, union dues, retirement contributions (e.g., 403(b), 457 plans), and other voluntary deductions.
• Coordinate and report on state pension systems, such as TRS and IMRF.
• Support leave of absence tracking (e.g., FMLA, sick, vacation), ensuring proper pay coding and communication.
• Partner with the HR department to onboard new hires, update payroll changes, and terminate pay processing.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner.
• Assist with year-end processes including W-2 preparation and payroll reporting.
• Maintain confidentiality of payroll and personnel information at all times.
• Participate in audits, compliance reviews, and special projects as assigned.

• High school diploma or equivalent required.
• Some college coursework in Accounting, Business, or Human Resources preferred.
• FPC (Fundamental Payroll Certification) preferred or willingness to obtain.
• Prior experience with payroll processing in an educational or public sector setting is preferred.
• Proficient in Microsoft Excel, Google Office, and payroll systems/software.
• Knowledge of payroll tax regulations, deductions, and retirement plans.
• Experience working with collective bargaining agreements and unionized employee groups.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and use sound judgment.
• Effective verbal and written communication skills.
• Strong interpersonal skills with a service-oriented mindset.
• Ability to work both independently and collaboratively in a fast-paced environment.

Fully Board Paid Medical, Dental, and Vision available.
Per the  Administrative Assistant Salary Schedule, the starting pay range is $19.00 - $21.85 and is based upon experience.

Interested candidates should apply online t5.org.

INTERNAL APPLICANTS WANTING TO APPLY SHOULD USE THE INTERNAL APPLICATION