Event Operations Manager

Job no: 521208

Work type: On Campus

Location: Normal, Illinois

Division Name: Academic Affairs

Department: Educational Administration & Foundations

The Illinois Center for Specialized Professional Support (ICSPS) is excited to welcome a dynamic, detail driven, and highly organized professional to our team. If you thrive in a fast paced environment, take pride in clear communication, and love bringing events to life, we want to meet you!

As our Event Operations Manager, you’ll play a key role in ensuring the success of professional development events across Illinois. This is a fantastic opportunity for someone who is proactive, positive, and dedicated to creating seamless experiences for partners and participants statewide.

• Partner with venues across Illinois to secure high-quality spaces for our meetings and events
• Transcribe meetings and capture clear, actionable notes
• Support web content updates and ensure information on ICSPS websites remains current
• Edit and polish publications, resources, and other materials used for statewide professional learning
• Collaborate closely with ICSPS leadership and staff while maintaining the ability to work independently
• Travel across Illinois to ICSPS-sponsored events

We operate with professionalism, precision, and purpose and we’re looking for someone who embodies those same values.

• A meaningful role supporting educational and workforce initiatives across Illinois
• A collaborative team that values communication, creativity, and continuous improvement
• Flexibility! A hybrid and flexible schedule is available after a 6 month probationary period
• Opportunities to grow your skills in event management, communications, and digital content

If you re ready to make an impact, bring your organizational talents to a mission-driven team and help elevate professional learning experiences statewide. ICSPS is ready for you.

University Benefit Highlights:

• Insurance benefits, including health, dental, vision, and life
• Retirement and supplemental retirement planning options
• Tuition waiver benefits available to staff as well as their eligible dependents
• Paid holiday /administrative closures during Thanksgiving and Winter Breaks
• Paid benefit time

For more University Benefit information: (Use the "Apply for this Job" box below)./

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here /

$19.73 - $20.38 per hour

• High school graduation or equivalent
• Twenty-four (24) months of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database, and software packages. Knowledge of the organization, programs, practices, and procedures of a department/unit is central to the performance of the duties.

• Associate degree or equivalent work experience.
• Excellent communication skills, verbal and written.
• Proven customer service skills and the ability to work with a diverse constituency.
• Possession of strong computer skills, including Microsoft Word and Excel. Experience using Microsoft Office Suite, Microsoft Teams, and Mach Form.
• Ability to work independently and collaboratively as part of a team.
• Ability to multitask and self-manage assigned projects and daily tasks in an environment with shifting priorities.
• Ability to work a flexible schedule, including traveling, and possessing a valid driver s license.
• Three to five years of relevant work experience.
• Knowledge of Word Press and or Joomla.
• Knowledge of OMA.

8:00am-4:30pm Monday through Friday; possible travel throughout the state for event support

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis.
• Move about in various locations on and off campus as needed to complete day-to-day work.