Office Assistant

Title: Office Assistant

Employee Classification: Student Help Regular

Division Name: Presidential

Department: President's Office

This person works the front desk for the Office of the President. Duties include greeting visitors, answering the phone, scanning and filing confidential documents, distributing mail, prepping the conference room, and other duties as needed by the department.

Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.

$15.00/hour

For Spring 2026, applicants will need to be available Mondays and Fridays 12-1 p.m. for front‑desk coverage over the lunch hour. Applicants who are not available during those specific times will not be considered.

• Valid U.S. Driver’s License
• Customer‑service experience
• Reliable and responsible with a strong work ethic
• Exudes a welcoming, positive attitude
• Strong organizational and communication skills; attentive to detail
• Able to be flexible and make decisions under pressure
• Able to maintain a high level of confidentiality

The Office of the President is open Monday‑Friday, 8 a.m. – 4:30 p.m.

The specific work schedule during the academic year would be approximately 6–10 hours per week and would be based on the availability of all of our current student workers.

For Spring 2026, applicants will need to be available Mondays and Fridays 12-1 p.m. for front‑desk coverage over the lunch hour. Applicants who are not available during those specific times will not be considered.

• Must be able to complete the following with or without a reasonable accommodation:
  Effectively communicate on a daily basis.

February 9, 2026

• Resume
• Reference List
• Work Availability

Please note:

These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply".

Please label your files as follows:

• "Resume - Last Name, First Name"
• "References - Last Name, First Name"
• "Work Availability - Last Name, First Name"

In your work availability, please list each day of the week (Monday‑Friday) and which hours between 8am‑4:30pm you would be available to work. Candidates must be available at least Mondays and Fridays from 12‑1 p.m.

Please include answers to these supplemental questions (approx. 3‑4 sentence answers per question):

Molly Briggs‑Yonke
mgbrig2

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99‑603, requires all new employees to file an I‑9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources.

A list of the types of documentation you will be expected to provide is available at https://(Use the "Apply for this Job" box below)./i‑9‑central/form‑i‑9‑acceptable‑documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State…