Administrative Coordinator

Job Summary:

Adams Outdoor Advertising, the largest private outdoor advertising firm in the U.S., is seeking an experienced Administrative Coordinator to assist the General Manager in planning and directing all sales and operational activities for the market.

• Keep the General Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support ad‑hoc projects as they arise; coordinate with various departments to ensure project objectives are met.
• Collaborate across departments, interfacing with internal and external actors to support the completion of projects, offer assistance and work across several departments to optimize efficiencies.
• Plan and execute events and training.
• Support sales assistants and schedulers as needed.
• Maintain related departmental records and files.
• Complete and submit requests for supplies and equipment.
• Schedule, set up, and confirm various appointments and meetings, make reservations, arrange and coordinate catering, equipment installation requests, and necessary materials, and may take meeting notes.
• Answer inbound calls and make outbound calls as needed.
• Other duties as assigned.

• Bachelor's degree in Sales and Marketing or Business or equivalent experience. Two to three years media/advertising/marketing sales or relevant experience.
• One to three years of management experience.
• Ability to communicate effectively with external clients and the internal client at all levels of personnel.
• Ability to motivate others and to work under pressure.
• Must be able to travel as required.
• Must be able to adapt to high‑pressure situations.
• Must have excellent analytical and problem‑solving skills.
• Must be trustworthy and able to hold confidential information.

AOA, founded in 1983 by Steve Adams, is the largest privately‑held outdoor advertising operator in the U.S. AOA serves 12 markets:
Ann Arbor/Kalamazoo/Lansing (MI), Beaufort/Charleston/Florence (SC), Charlotte (NC), Eastern Pennsylvania (PA), Madison (WI), Norfolk (VA), Peoria, and Champaign (IL).

Searchlight Capital Partners, a leading global private investment firm, in partnership with Investment Management Corporation of British Columbia, invested in AOA in 2021.

The above statements are intended to describe the general nature and level of work being performed by the people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

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