Office Manager

Position Details

Position Number: 00877A
Department:
Alumni Office-C/W

Location:

Norfolk, VA
Type:
Classified Full‑time
Job Category: F Administrative Support (Clerical & Sales)

Office Manager for the Office of Alumni Relations with primary responsibility to the Associate Vice President for Alumni Relations. The role includes providing primary clerical and fiscal support for the Alumni Relations staff, answering inquiries from the public concerning university programs and services, and providing administrative support to the Alumni Relations staff and the Association's Board of Directors and Executive Committee.

This position performs routine technical and administrative support duties in the preparation, maintenance, and processing of accounts payable, accounts receivable, and financial records.

• Provide clerical and fiscal support to the Alumni Relations staff.
• Answer public inquiries regarding university programs and services.
• Support the Association's Board of Directors and Executive Committee.
• Prepare, maintain, and process accounts payable and receivable.
• Maintain financial records and assist with budget tracking.

• Working knowledge of effective customer service and problem resolution techniques.
• Working knowledge of basic accounting principles and budgeting management.
• Strong working knowledge of PC‑based software such as Microsoft Office Suite for correspondence, data manipulation, and report generation.
• Proficiency in relevant software systems and data entry.
• Strong attention to detail and excellent communication abilities.
• Effective oral and written communication skills, including proficiency in English grammar, spelling, and proofreading.
• Effective time management and organizational skills.
• Demonstrated ability to complete assignments timely while multi‑tasking.
• Demonstrated ability to work professionally in a team environment and meet deadlines on shared office tasks.
• Demonstrated ability to work with budgets and maintain records.

Considerable experience providing progressively responsible administrative, clerical, and fiscal support. Some experience in administrative operations and fiscal management is preferred.

Standard hours of operation are Monday through Friday, 8 a.m. to 5 p.m. in office.

Salary range: $45,000 – $50,000 per year.

Open Date: 03/09/2026
Close Date: 03/20/2026

Please upload a cover letter, resume, and professional references. The final candidate will be required to complete a criminal history check.

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information.

Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757) 683‑3141.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with the contractor's legal duty to furnish information.