Office Coordinator - Norfolk, VA

• Pay or shift range: $18 USD to $20 USD
  This is an estimated pay range for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Travel Required:
  
  No

The Office Coordinator ensures smooth daily office operations while serving as the primary front desk presence for employees, visitors, and vendors. This role combines administrative support, office management, and receptionist responsibilities.

• This position has no direct reports.

Essential Functions:

Answer and route incoming phone calls; take messages and provide information as appropriate.

Maintain the general office environment, ensuring spaces are clean, organized, and well stocked with supplies.

Manage office equipment, coordinate repairs, and work with vendors as needed.

Mange flatware, freshflowersand office plants, as well as beverage andpaper servicein ourbuilding space

Manages boardroom readiness including coffee maker and chair height alignments

Controls privacy room and 20thfloor conference rooms

Oversee incoming and outgoing mail, packages, and deliveries.

Serve as the primary point of contact for building management, IT, and facilities requests , including new hire and visitor building /parking access.

Coordinate meeting logistics , conference room reservations, and shared calendars.

Support organization of in - office events, trainings , and meetings, including catering and setup.

Assist with travel arrangements for staff when needed.

Maintain electronic and physical filing systems; ensure documents are accurate and organized.

Assist with data entry, report preparation, and general documentation.

Support operational workflows by helping improve processes and standard operating procedures.

Assist with special projects assigned.

Provide backup support to administrative and HR team members.

Represents the organization well through clear communication, respect, and consistent professionalism.

Provides friendly, prompt support and focuses on creating a positive experience for employees and visitors.

Ensures accuracy and completeness in tasks, spotting and correcting errors proactively.

Identifies issues quickly, takes ownership, and acts proactively to improve processes.

Works well with others, shares information, and contributes to a supportive, cooperative environment.

Understands how the organization operates and aligns actions with its structure, priorities, and expectations.

Must possess excellent written and verbal communication skills

Must be self-motivated, organized, production oriented

Physical Demands:

• Frequent sedentary work with occasional reaching, standing, walking, lifting, and carrying.

Travel Requirements:

None

Required education and experience:

1–3 years of administrative, office support, or receptionist experience.

Strong communication , professionalism, and customer service skills.

Preferred education and experience:

None

Additional eligibility requirements:

No other eligibility requirements.

Position requires employee to be able to pass a background check and drug screen as required for this job.

Affirmative Action/EEO statement:

Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.

Reasonable Accommodation Statement

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at .

Benefits Offered:

This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.

Paid Time Off (PTO)
Eligi…