Executive Assistant

We have an exciting new opportunity for an Executive Assistant for a client in Norfolk Virginia!

• Must have a minimum 4 years of experience supporting senior leadership
• Must have exceptional organizational and time-management skills
• Must have strong written and verbal communication abilities
• High level of discretion, professionalism, and sound judgment
• Ability to work independently and anticipate needs in a fast-paced environment
• Strong problem-solving and critical-thinking skills

• Manage complex calendars, scheduling, and meeting coordination.
• Conserve executives’ time by triaging calls, meetings, and correspondence.
• Anticipate executive needs by preparing materials, agendas, and resources in advance.
• Record meeting minutes, conference notes, and maintain secure documentation systems.
• Track deadlines, upcoming events, and action items to ensure timely completion.
• Prepare project summaries by researching, reading, and compiling relevant data for executive review.
• Review documents for accuracy, completeness, and quality.

• Serve as a trusted liaison between executives, internal teams, and external stakeholders.
• Represent the executive office with a polished, professional demeanor.
• Handle sensitive information with the highest level of confidentiality and integrity.

• Identify potential challenges and propose solutions proactively.
• Manage travel arrangements, itineraries, and expense reporting.
• Support personal executive tasks such as travel planning, household coordination, and special projects.
• Maintain flexibility to handle ad-hoc requests with discretion and efficiency.

• Monday-Friday 9am-5pm
• Must be flexible to work outside of normal working hours as well

• $65,000-$75,000 per year based on experience
• Benefits & Perks:
• 401(k)
• Medical, Dental, and Vision Insurance
• Wellness Program
• Life Insurance
• Short-Term Disability
• Corporate-sponsored events
• Skill growth and development opportunities
• Advancement opportunities
• Collaborative environment with energetic and creative problem solvers
• A mission worthy of your energy and expertise