Deputy City Clerk - Assistant

Position Overview

The City of Norfolk is seeking an entry‑level Deputy City Clerk Assistant to provide administrative support and assistance to the City Clerk and City Council by means of initiative and independent judgment in a timely manner and under deadline. The role includes composing minutes of City Council meetings, handling various council correspondence, providing legal research of Norfolk City Codes, transferring documents electronically via Internet, Norfolk Intranet, and City List Serve, coordinating in‑house and off‑site meetings, processing mail, answering telephones, preparing briefings, and maintaining and organizing official City records including deeds, contracts, and related documentation.

$49,152 – $56,403

• Serves as administrative assistant to City Council by maintaining council members calendars, scheduling appointments, coordinating meetings, composing correspondence, processing mail, answering public inquiries, researching data, and creating/maintaining extensive databases.
• Provides administrative support to City Council by compiling and preparing City Council agenda/minutes, preparing for and attending meetings, and coordinating presentations/briefings.
• Provides administrative support to City Clerk by preparing and maintaining all City Council appointed boards/commissions/authorities data, preparing, disseminating, and maintaining records of all ordinances and resolutions adopted by City Council, and recording city deeds, contracts, agreements, and leases. Proficient with Microsoft 365 tools including One Drive, Teams, and SharePoint.

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Three years' experience as an Office or Administrative Assistant.

• Proficiency in Microsoft Office Suite.
• The ability to operate general office equipment.
• Excellent customer service skills.
• Time management skills.
• Knowledge of Laserfische, People Soft, etc.
• Ability to navigate and work with various social media platforms.

Work Location:

810 Union Street, Norfolk, VA 23510

Work Hours:

Monday through Friday, 8:30 am – 5:00 pm

• Regular full‑time and permanent part‑time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long‑term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
• Special project/grant employees are generally eligible for the same benefits of regular full‑time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
• Temporary/seasonal and part‑time employees are generally only eligible for employer provided parking and access to membership in credit union.
• Retirement:
  If you are hired October 5 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre‑tax payroll deduction. If you are hired January 1 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit.
  
  This will be a pre‑tax payroll deduction.
• The Tuition Assistance Program is established to encourage employees toward continued self‑development and education. Permanent full‑time and permanent part‑time classified, unclassified permanent, full‑time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non‑City positions listed with a job type designation of "Non‑City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.