Administrative Assistant

Administrative Assistant

T-Solutions:
Your Preferred Partner for Global Services and Innovative Solutions

At T-Solutions, we pride ourselves on being the company of choice for those seeking top-tier global services and innovative solutions. Our team comprises highly qualified and uniquely skilled professionals dedicated to delivering services with integrity. We are committed to excellence, enriching our clients, employees, and communities.

T-Solutions is a woman-owned, veteran-owned business based in Chesapeake, Virginia. We specialize in creating exceptional, responsive solutions to complex challenges for our global clients in government contracting. As an innovative and agile provider, we offer specialized technical solutions and a unique set of capabilities that support mission-critical operations and decision-making. Our expertise spans defense, security, maintenance engineering, logistics, and business transformation, ensuring our customers' success in today's dynamic environment.

We align our core competencies with our customers' current and future needs, continually adapting emerging and proven technologies to enhance their capabilities.

• Provide administrative and receptionist support for Commander Naval Surface Forces Atlantic (COMNAVSURFLANT) Maintenance Assistant Chief of Staff (ACOS) (N43) and DEPUTY ACOS.
• Interface with senior military/civilian leadership and management personnel.
• Coordinate with CNSL Flag Admin with updating N4/N43 Org Charts.
• Manage calendars and appointments using calendar management software. Coordinate with external organizations to plan, prioritize, and schedule meetings, appointments, and decision briefs. Organizations include but are not limited to:
  • CFFC
  • NAVSEA
  • PEO SHIPS
  • NAVWAR
  • NAVSUP
  • Industry leaders
• Support set up and execution of face-to-face and video teleconference (VTC) meetings and events for N43.
  • Schedule Secure VTC via NCTAMSLANT and reserve USS BORIE Conference Room for PEs to discuss PB4M's with shipboard personnel.
• Serve as the Subject Matter Expert on administrative practices for the department.
  • Send classified and unclassified correspondence.
• Create Binders for the Monthly PCO/PXO TYCOM Indoctrination which includes PE/CSPE Bios and the PE PCO/PXO Orientation Packets.
• Create and submit DISS Request (formerly JPAS) for access to non-CNSL commands.
• Collect and submit muster reports for Active Shooter, Fire, or other events/drills.
• Provide CNSL N43 Office support for Norfolk Waterfront.
  • Prepare/submit Visit Authorization Letters for N43 ACOS' signature for personnel requiring unescorted access to MARMC, CEP-200, and CEP-86.
  • Submit MAC Requests (Move, Add, Change) for N43 personnel who require updates/changes to their IT equipment.
  • Designated as CNSL's Shipboard Visit Request POC. Submits forms to MARMC personnel who require access to waterfront ships and private shipyards.
  • Procure supplies including various hard hats, steel toe boots, masks, and protective eyewear for government PE's.
  • Coordinate/schedule Microsoft Teams meetings for LSPE's & PE's.
• Provide PE travel support.
  • Plan and modify trips and prepare trip reports.
  • Prepare No Cost Orders for PE travel.
  • Prepare and submit NATO Orders for PE travel.
  • Manage Government PE "no-cost" passports and renewals.
  • Populate and submit APACS requests for all PE's traveling overseas.
• Provide PE support.
  • Coordinate Guest Speakers and reserve CEP-86 Auditorium for PE Maintenance Meetings.
  • Submits Property Pass documents for PE's updating/exchanging government equipment.
  • Submit and issue Camera Passes for PE's to document shipboard damage and/or progress with upgrades.
  • Create and submit MFOM/NMD and VSB Requests for PE's access to portals/domains required to perform their duties.
  • Populate and submit SAAR Request Forms via LSPE/Security and IT Department for PE's NIPR/SIPR Accounts and access to non-CNSL commands.
  • Generates access requests to JEBLC for AMPHIB ships for PE's via base security.
• Performs other administrative duties as required to support the mission and function of the command as approved by the Assistant Program Manager.

• This position includes a low level of travel to Fleet…