Admin Assistant

Overview

Overhead Solutions Group is seeking a highly organized and dynamic Administrative and Operations Specialist to join our team. This role supports various administrative, operational, and client-facing functions within the company. The ideal candidate will be proficient in Google Workspace and Excel, and capable of managing multiple tasks efficiently.

• Administrative Support:
  Provide comprehensive support to executives, including managing calendars, scheduling meetings, and making travel arrangements. Manage electronic signatures using Docu Sign and handle clerical duties such as data entry, photocopying, and scanning.
• Communication Management:
  Handle incoming calls and inquiries, manage emails, and ensure effective communication with internal and external stakeholders.
• Financial Operations:
  Run payroll, pay contractors, and assist in financial reporting.
• Social Media and Marketing;
  Contract and Bids Management:
  Maintain and update social media platforms, engage with followers, and apply for contracts/bids, ensuring timely submissions and compliance with all requirements.
• Networking and Events:
  Research and identify events for networking opportunities, manage event registrations, and ensure logistical arrangements are made.
• Human Resources Tasks:
  Post job openings as needed and manage the recruitment process.
• Professional Development Tracking:
  Track and manage Continuing Professional Education (CPE) hours for CPA staff.

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• At least 4 years of qualifiable experience in administrative support, social media management, or human resources.
• Strong proficiency in Google Workspace, Excel, and Docu Sign.
• Excellent organizational, communication, and time-management skills.
• Ability to multitask and prioritize in a dynamic, fast-paced environment.
• Exceptional customer service skills with a professional demeanor.

• Medical Insurance
• Paid Time Off (PTO)