Administrative Assistant

Posting Details

Working Title:

Administrative Assistant

Position Number: 50271A

Department: EVHSC INSTRUCTIONAL DESIGN & TECH

Location:

Norfolk, VA

Type of Position:
Classified

Type of Job:
Full Time

EEO Category: F Administrative Support (Clerical & Sales)

This position provides administrative support to senior leadership and others by handling a variety of tasks such as managing calendars; scheduling and organizing meetings; coordinating catering; planning for, and assisting during, special events; inputting travel reimbursements and small business expenses; purchasing items via a PCard order while adhering to procurement guidelines; providing front office presence and management; and providing assistance and direction to phone, email, and in-person customers.

• Considerable knowledge of effective customer service and problem-resolution techniques.
• Considerable knowledge of standard office practices and procedures.
• Excellent written and verbal communication skills.
• Considerable skills using Microsoft Office Suite, to draft and prepare correspondence, spreadsheets, and agendas and to manage calendars.
• Demonstrated skill in performing tasks requiring attention to detail with accuracy.
• Demonstrated ability to prioritize and manage multiple projects while producing quality work.
• Demonstrated ability to function with limited supervision and independence.
• Demonstrated ability to coordinate meetings, schedules, and travel arrangements.
• Ability to learn and adapt to a changing environment and/or priorities.

N/A

None

• Considerable experience providing support in an administrative office to many employees.
• Basic experience using Microsoft Office products, particularly Outlook, Word, Excel, Adobe Acrobat, and Teams. Some experience providing support to senior-level employees.

• Working knowledge of Commonwealth of VA policies and procedures, and procurement processes.
• Working experience supporting a senior executive
• Working experience managing a dynamic calendar of a senior executive.
• Working experience coordinating events and meetings including preparation of invitations, catering menus/plans, and detailed event execution.
• Working experience making travel arrangements and processing expense reimbursements

Work hours for this position are fixed – Monday through Friday from 8 AM – 5 PM, and work location is on the ODU campus in Norfolk, VA.

Salary is commensurate with education and experience and begins at $ - 42,500

Job Requisition Number: S03055

Job Open To:
General Public

Open Date: 09/22/2025

Close Date: 10/03/2025

Open Until Filled:
No

None

The final candidate is required to complete a criminal history check.

College Home Page:(Use the "Apply for this Job" box below)..edu

Department Home Page: https://-technology

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information.

Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at .

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability)…