Surgery Scheduler

Surgery Scheduler

Location:

Norfolk, VA

Schedule:

Monday–Friday | 8:00 AM – 4:30 PM

Seeking a Surgery Scheduler to support a large medical group in Hampton Roads. This role is critical for ensuring smooth surgical scheduling, managing authorizations, and maintaining provider calendars in a high‑volume, fast‑paced environment.

• Surgical Scheduling & Coordination:
• Prepare surgery sheets during clinic days (3–4 per day).
• Post surgeries in Opt-Time system and submit reservations to ambulatory centers.
• Coordinate scheduling for 200+ surgeries annually.
• Authorization Management:
• Initiate and process surgery authorizations immediately upon scheduling.
• Secure approvals at least two weeks prior to surgery.
• Communicate with insurance payers via phone and portals.
• Administrative Duties:
• Complete provider billing sheets with patient details and surgery logistics.
• Assist with provider travel arrangements, expense reporting, and meeting coordination.
• Maintain provider calendars using Microsoft Outlook.
• Systems & Tools:
• EPIC for clinical documentation and scheduling.
• Microsoft Outlook for calendar and communication management.

• 1+ years of medical administrative experience (surgery scheduling preferred).
• Knowledge of insurance authorizations and payer processes.
• Strong coordination, communication, and organizational skills.
• Proficiency in EPIC and Microsoft Outlook.
• Ability to work in a busy practice and adapt to flexible hours (occasional after‑hours calls or Saturday support).

• Once permanent, excellent benefits.
• Community‑centered organization with a strong mission for patient care and education.

• Professional attire: black scrubs.

This is a Contract to Hire position based out of Norfolk, VA.

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk, VA.

This position is anticipated to close on Jan 16, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.