Billing Analyst

Accounts Receivable Specialist Job Description

The Accounts Receivable Specialist will maintain internal contacts with various departments to resolve billing and work order accounting issues. The role involves coordinating communications with government and commercial customers to ensure timely payment of invoices and managing cash inflows effectively.

• Provide support for compliance reviews, audits, and special studies as requested.

• Ensure invoices are accurate, timely, and in accordance with contract terms.

• Manage the accounts receivable cycle and support daily, weekly, and monthly accounting functions.

• Assist with special projects and perform all billing functions, including preparation, review, and submission of invoices.

• Review and maintain contract terms and conditions for customer invoices.

• Reconcile assigned billings to the Accounts Receivable general ledger accounts.

• Identify and implement process and procedure changes for improved efficiency.

• Maintain and update approved billing rates and dry docking days.

• Monitor billing cycles and accounts receivable aging; work with customers to shorten cycle times and collect outstanding invoices.

• Assist managers, accounting staff, and auditors in researching accounting and billing issues.

• Maintain project booked to billed reconciliations.

• Review all contracts to ensure compliance in billings.

• Coordinate and review all accounts receivable documentation.

• Assist with contract closeouts and maintain accounts receivable metrics.

• Prepare schedules for annual Incurred Cost Submissions.

• Perform other responsibilities and duties as assigned.

• Minimum of 3 years of experience in accounts receivable or an Associate's degree in accounting.

• Proficiency in government billing and invoicing.

• Basic proficiency in Excel, including pivot tables and vlookups.

• Experience with SOX compliance.

• Experience with WAWF (Wide Area Workflow).

The position is full-time, Monday to Friday, from 7 AM to 4 PM, and is 100% on-site. This role offers the opportunity to transition from a contract position to permanent employment with a large local employer in the ship repair industry.

Catherine Sullivan

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This is a Contract position based out of Norfolk, VA.

The pay range for this position is $20.00 - $24.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk,VA.

This position is anticipated to close on Mar 9, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter) for other accommodation options.