Contract Administrator

Overview

The Contract Administrator readies and maintains operations and financial business transactions at the operating account level. The role includes analytical, evaluative, and advisory work that requires understanding operational workflow procedures, contract compliance, and basic accounting theory and practice. Additional responsibilities include identifying and resolving issues to facilitate contract compliance and performing value‑added activities to support client needs and expectations.

• Assists supervisor in setting up and maintaining job budgets.
• Processes subcontractor's pay estimates and lien waiver requests.
• Submits and processes pay estimates and invoices through accounting/workflow for payment processing.
• Reviews job costs, to‑date reports, and job budgets with the Vice President, Construction, on a monthly basis or as frequently as job conditions warrant.
• Review, check, and process approval of all invoices for accuracy in cost coding and verifies invoice compliance with purchase agreements.
• Monitors subcontractor's insurance logs to ensure insurance is current.
• Ongoingly reviews job cost activity to ensure proper coding of sales, cost of sales, and other activity to ensure proper coding.
• Develops vendor and subcontractor relationships.
• Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing.
• Compiles and analyzes all reimbursable work activity for each assigned account to ensure compliance and proper documentation.
• Reviews and prepares invoices with supporting documentation and submits to client.
• Supports the accounting department in reconciliation of journal entries.
• Assists in promoting a customer‑focused culture by example and by coaching field staff.
• Considers the need for new or changed controls and makes recommendations, as needed.
• Advises senior management of operational issues, as appropriate.
• Recommends improvements, adaptations, or revisions in the workflow process and CMMS system and procedures.
• Reviews work order reports and metrics for quality control.

• Bachelor's Degree in business management or accounting Preferred.
• Three to five years' administrative operations support or accounting experience Required.
• Must be detail oriented and able to work within specified deadlines.
• Ability to identify problems, collect and analyze data and draw logical conclusions.
• Ability to prioritize, multi‑task and meet deadlines.
• Analytical and detail‑oriented with strong organizational skills.
• Strong computer skills including, proficient in use of Excel and MS Office.
• Ability to pay close attention to detail, work independently.
• Ability to maintain confidentiality.
• Requires a detail‑oriented, independent thinker who can be a part of a team and demonstrates strong attention to detail and knowledge of maintenance operations procedures.
• Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

You must be able to pass a drug, background screen, and motor vehicle record check (if one is required per the position).

The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.