Purchasing Administrator

We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department.

This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department.

The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain data bases.

RESPONSIBILITIES:

* Assisting and providing administrative support to the Purchasing & Planning Controller

* Raising and progressing purchase orders, raising delivery and collection notes for supplier orders,sending emails

* Placing orders with suppliers

* Dealing with supplier queries

* Ordering warehouse and joinery consumables

* Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee

* Checking delivery schedules and scheduled delivery dates

* Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly

* Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department)

* Keeping a database of orders/suppliers for manufacturing processes

* Filing

* Liaison with suppliers

* Liaison with internal departments; production (Joinery & Warehouse), sales, logistics

* Any other duties as required by Warings Furniture Ltd

ESSENTIAL SKILLS/EXPERIENCE

* Excellent general administrative skills

* Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas) Outlook

* Excellent literacy and numeracy skills

* Excellent attention to detail/accuracy in all work

* Excellent organisational and planning skills communication skills with the ability to communicate on all levels

* Ability to use own initiative

* Ability to prioritise work

* Ability to work under pressure and to deadlines

* Must be a team player

* Flexible approach to working time to meet deadlines/peak workloads

We are located in a rural area so own transport is essential