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Education Administration Office Administrator/ Coordinator Administrative Management Admin Assistant

Registrar​/Administrative Assistant

Job in Norfolk, Madison County, Nebraska, 68701, USA
Listing for: Young World Physical Education
Full Time, Per diem position
Listed on 2026-01-19
Job specializations:
  • Administrative/Clerical
    Education Administration, Office Administrator/ Coordinator, Administrative Management, Admin Assistant
Salary/Wage Range or Industry Benchmark: 18.53 USD Hourly USD 18.53 HOUR
Job Description & How to Apply Below

Registrar/Administrative Assistant

Norfolk Public Schools Norfolk Senior High – Norfolk, Nebraska

Job Details

Job : 5500200

Final date to receive applications: Posted until filled

Posted: Jan 15, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Salary: $18.53 Per Hour

EEO Statement

It is the policy of Norfolk Public Schools to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Superintendent.

Job

Title

REGISTRAR/ADMINISTRATIVE ASSISTANT – Senior High

Qualifications (Base Requirements)
  • High school graduate
  • One year business or secretarial experience preferred
  • Efficient and accurate typing skills
  • Successful completion of district background check
  • Computer literacy and proficiency with digital platforms such as:
    Google, Excel, Word, Adobe, PDF, etc. is essential
  • Effective communicator (both orally and in writing)
  • Self‑motivated to work with minimal supervision when necessary
  • Ability to efficiently operate various office equipment (copiers, scanners, phones, printers, etc.)
  • Excellent interpersonal, communication, and public relation skills
  • Effective time management and organizational skills
Job Responsibilities
  • Consistent and punctual “on site” attendance at the worksite is an essential job function.
  • Perform duties associated with registering new students and those withdrawing from school.
  • Maintain accurate student records, coordinating with guidance counselors and school nurse as needed.
  • Enter and update student records (attendance, demographics, etc.) as directed, in a timely and accurate manner.
  • Format and distribute student discipline letters as directed by assistant principals.
  • Provide transcripts for former students.
  • Create, print, and distribute physical and electronic student identification cards.
  • Contact outside agencies twice a year to ensure accuracy of student data in Infinite Campus.
  • Verify current residency and guardianship information.
  • Schedule appointments with guidance office for new students.
  • Coordinate graduation preparation items: diploma, caps and gowns, programs, etc.
  • Perform general secretarial duties including answering the phone, filing, sorting mail and delivery, operating office machines (computer, photocopier, etc.), data entry, etc.
  • Communicate with substitute teachers and successfully navigate the district digital substitute management program.
  • Coordinate attendance, grades, and other duties associated with summer school.
  • Coordinate back‑to‑school and registration process.
  • Coordinate information transfers and records requests for graduates and transfer students.
  • Update building inventories as directed.
  • Cover for other office staff as needed.
  • Follow established protocols for incoming calls and distribution of stakeholder communication.
  • Maintain strict confidentiality of sensitive information in accordance with HIPAA regulations.
  • Maintain an orderly and professional work area.
  • Maintain a safe, secure, and healthy work environment by following and supporting district protocols and procedures.
  • Willingness to work flexible hours and periodically provide additional assistance during designated time periods throughout the school year and summer.
  • Other duties as assigned.
    • Additional Requirements
    • Ability to establish and maintain effective working relationships with co‑workers, and other stakeholders.
    • High level of proficiency with technology and demonstrated ability to apply digital skills in various programs:
      Microsoft Office Suite and district programs such as: (SUI, Infinite Campus, Google, etc.).
    • Ability to operate as a team member.
    • Ability to multitask.
    • Willingness to participate in ongoing training as requested.
    Job Requirements
    • High School/Trade School degree preferred.
    • Citizenship, residency or work visa required.
    Work Environment / Conditions
    • Ability to work varied hours as requested including early mornings, evenings, and occasional weekends.
    • Ability to work in a smoke‑free and drug‑free work environment.
    Contact Information

    Contact details omitted – not part of description.

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