AP Specialist; Construction Industry

Position: Accounts Payable Specialist

Location: Norcross, GA

On‑Site: 5 days a week initially, eventually 1 day WFH

Compensation: $65,000/year

Vaco is partnering with a growing construction company seeking an Accounts Payable Specialist. The AP Specialist manages high‑volume AP processing across multiple entities, ensuring accuracy, compliance, and timely vendor payments. This role requires strong attention to detail, the ability to manage multiple workflows, and clear communication with vendors, subcontractors, and internal teams. The AP Specialist partners closely with project managers, accounting leadership, and external partners to support smooth operations and maintain internal controls.

• Process high‑volume vendor invoices, including PO matching and approval routing
• Manage weekly check runs and ensure timely, accurate payment distribution
• Monitor and manage AP and subcontractor inboxes
• Resolve invoice discrepancies with vendors and internal teams
• Maintain subcontractor documentation (COIs, W‑9s, contracts)
• Communicate with subcontractors and project managers regarding payment status and compliance needs
• Ensure all required documentation is received before releasing payment
• Process temporary labor invoices
• Process employee reimbursements and EPD requests per company policy
• Manage renewal of vehicle tags and emissions for the company fleet; assist with bills of sale
• Serve as third backup for bank deposits and scanner operations

• 5+ years of accounts payable experience, ideally in a high‑volume or multi‑entity environment
• Experience with subcontractors, vendors, or project‑based billing preferred
• Strong understanding of invoice processing and payment workflows
• Excellent attention to detail, organization, and time management
• Strong communication skills with internal and external partners
• Proficiency in Microsoft Excel and accounting systems; experience managing AP inboxes preferred
• Ability to work independently while supporting team goals
• Experience in construction, restoration, or service‑based industries a plus
• Bilingual (Spanish) a plus

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, and other business and organizational needs. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.