Executive Assistant

Job Description Executive Assistant to Director  Company:  Kasana Builders Pvt. Ltd.

Location:

Noida / Greater Noida
Reporting to:  Director
About Kasana Builders Pvt. Ltd. Kasana Builders Pvt. Ltd. is a leading construction and real estate development company delivering institutional, commercial, and government infrastructure projects across NCR and Uttarakhand. The company is also developing premium commercial office assets in Greater Noida.
We are looking for a highly capable  Executive Assistant to the Director  who will act as an extension of the Director's office and support in managing executive functions, project coordination, and strategic operations.

Position Overview The Executive Assistant will work directly with the Director and play a critical role in managing daily operations, coordinating with project teams, consultants, contractors, government authorities, and supporting decision-making across ongoing construction and development projects.
This role requires strong ownership, discretion, and willingness to travel to project sites.

Key Responsibilities
1. Executive & Administrative Support  Manage Director's calendar, meetings, and daily priorities
Schedule and coordinate meetings with internal teams and external stakeholders
Draft professional emails, letters, and official correspondence
Prepare presentations, reports, and briefing documents
Maintain confidentiality of sensitive business information
2. Project Coordination & Follow-ups  Coordinate with:
Project Managers
Site Engineers
Architects
Consultants
Contractors
Track project progress, milestones, and deliverables
Maintain project trackers, MIS reports, and status updates
Ensure timely follow-ups on action items assigned by the Director
3. Site Visits & Travel with Director (Critical Responsibility)  Accompany the Director on visits to ongoing construction projects
Coordinate and plan site visit schedules and logistics
Prepare project summaries and briefing notes before visits
Record key discussions, instructions, and decisions during site visits
Follow up with project teams to ensure timely execution of instructions
Maintain site visit reports and action trackers
4. Stakeholder & Authority Coordination  Coordinate meetings and follow-ups with:
Government Authorities
Consultants and Architects
Vendors and Contractors
Clients and Leasing Teams
Track approvals, submissions, and documentation
5. Documentation & MIS Management  Maintain organized records of:
Contracts
Project files
Approvals
Drawings
Correspondence
Prepare daily, weekly, and monthly MIS reports
6. Business & Operational Support  Support Director in business meetings and strategic discussions
Assist in leasing, business development, and project planning coordination
Monitor critical tasks, deadlines, and pending matters
Travel Requirement  Willingness to travel regularly with the Director to project sites and meetings
Comfortable working both at Head Office and Project Sites
Required Skills  Excellent organizational and coordination skills
Strong communication skills (Written and Verbal)
Strong follow-up and execution ability
High level of professionalism and confidentiality
Ability to multitask in a fast-paced environment
Strong problem-solving mindset
Attention to detail
Technical Skills Mandatory:
MS Excel
MS Word
MS Power Point
Preferred:
Project trackers and MIS reporting
Qualification  Bachelor's Degree (MBA preferred)
Experience Required  4 to 10 years of experience as Executive Assistant / Personal Assistant
Experience in Construction / Real Estate / Infrastructure preferred
Personality Traits Required We are looking for someone who is:
Highly reliable
Proactive
Ownership-driven
Professional
Able to work closely with senior leadership
Compensation (Based on experience and capability)
Career Growth Opportunity This role provides direct exposure to leadership and involvement in major construction and real estate development projects.

How to Apply

Send your CV to:
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Subject Line:
Application – Executive Assistant to Director